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About us
JV Energy Solutions Inc. is located in the Town of Kingsville, ON and has over 20 years of greenhouse heating and cooling experience. We embrace innovation and have regularly proven that practical solutions can go perfectly hand in hand with cost-savings, sustainability and reliability.
The JV Energy team is a work family that is supportive and welcoming. As our business continues to grow we look to expand our team.
Main Job Duties
-Answering phones/door
-General filing of supplier/client invoices
-Coding and entering supplier invoices into accounting program
-Tracking credit cards and matching receipts
-Allocating hours and materials to projects in accounting program
-Matching POs/packing slips/payments to supplier invoices and verifying pricing in accounting program
-Reviewing weekly hours of all employees
-Keeping inventory up to date by reviewing reports and notifying when items are negative in quantity or margin.
-Matching payments to client invoices and recording in accounting program
-Preparing customs documents for international shipments
-Invoicing clients (sales from shop, service calls)
-Updating project reports
-Updating rental equipment tracking report
-Making travel and accommodation arrangements for managers and employees working on jobsites
-Assisting sales by typing up quotes using excel and word
-Preparing supplier invoices for weekly payments and entering into accounting program and bank
-Support with purchasing
-Support with month end processing and reporting
– Support with marketing and advertising
Requirements
– Proven experience as an office administrator or in a similar role a must
– Strong organizational skills with the ability to multitask and prioritize tasks
– Proficiency in phone systems and other office equipment
– Excellent clerical skills including filing, data entry, and record keeping
– Strong communication skills both written and verbal
-Strong computer skills and knowledge of Microsoft Word, Excel, Outlook
-Attention to detail
-Self starting and motivated
-Ability to work as a team and support where needed
