Kátł’odeeche First Nation Looking for Finance Manager at Hay River, NT Full Time

Kátł’odeeche First Nation is seeking a Finance Manager who directly reports to the Chief Executive Officer (CEO). The Finance Manager supervises the activities of the finance clerks and has the authority to notify the CEO and/or KFN Council regarding budget inconsistencies, overspending, misuse of program funds and enforce the KFN Administration Policies relating to finances.

The primary role of the Finance Manager is to ensure that all the financial affairs of KFN are conducted according to standard accounting and financial management procedures and according to the Administration Policies established by the KFN Council. A secondary role of the Finance Manager is to ensure that the KFN maximizes the services it delivers to its members from the funding that it receives.

KEY RESPONSIBILTIES:

• Assisting the KFN Council and Managers to carry out sound financial planning and budgeting.
• Providing complete cost-accounting services to the KFN and its departments.
• Monitoring and reporting on the financial activities of the KFN.
• Supervising the finance clerks and other finance office staff.
• Maintaining a complete set of KFN personnel files.
• Main Duties:
• Planning and Budgeting
• Assist the KFN Council and Managers with forecasting, analyzing, and preparation of financial information required for effective budgeting.
• Coordinate the preparation of all annual program budgets to ensure timely submission to the KFN Council for approval.
• Assist KFN Managers to prepare project budgets for approval, as needed.
• Assist the KFN Chief Executive Officer to develop effective financial policies.
• Advise the KFN Chief Executive Officer and Council regarding the administration of program and project budgets.
• Attend Council, manager, and General Band meetings as required to review program budgets and other financial matters.

Providing Cost Accounting Services

• Ensure that all of the daily financial transactions of the KFN are processed and recorded according to standard financial procedures and KFN Administration Policy. This work includes the following types of activities:

– Processing requisition forms, purchase orders, payroll sheets, and expense claims
– Preparing, issuing, and distributing all approved cheques
– Posting and summarizing cheques in the disbursement ledger
– Recording and summarizing receipt journal
– Maintaining up to date accounts receivable and accounts payable
– Preparing and submitting Receiver General remittances.

Monitoring and Reporting Financial Activities

• Carry out monthly bank reconciliations
• Prepare consolidated quarterly financial statements for the KFN Chief Executive Officer and program managers
• Ensure all requirements are met for the annual financial audit
• Monitor all program and project budgets and notify the KFN Chief Executive Officer of financial irregularities
• Ensure that back-up files of all financial transactions are prepared on a weekly basis.

Supervising Staff

• Supervise, evaluate, and discipline finance office staff, as needed
• Ensure that finance staff have the training and skills required to perform their duties.

Maintaining Personnel Files

• Maintain up-to-date personnel and payroll records. These files will include the following types of information:

– Employment applications/resumes
– Offers of employment
– Job descriptions
– Information regarding benefits/group plans
– Time sheets
– Payroll records
– Leave credits/debits
– Performance evaluations
– Disciplinary forms/letters
– Etc.

• Permit access to these files by proper supervisors, as per KFN Administration Policy
• Maintain confidentiality regarding personnel matters.

WORKING CONDITIONS:

The Finance Manager works out of the KFN Administration Office, which is a modern, smoke-free office environment. The KFN currently uses Sage 50 and Adagio computerized accounting systems but will likely transition fully to Sage 50 or updated versions of Sage.
The Finance Manager is responsible for overseeing and administering a multi million-dollar budget. The Comptroller must have excellent communication skills to deal with the inquiries and demands of Council, managers, and KFN membership regarding financial matters.

QUALIFICATIONS:

• CPA designation or a Degree in Business Management or Accounting with proven experience
• Extensive and proven experience in the accounting field
• Proficiency in the Sage and Adagio and other software applications applicable to financial administration (word processing, Excel, etc.)
• Good verbal and written communications skills
• Must be bondable
• Experience with First Nation organizations.

SALARY RANGE:

The salary range for this position is negotiable depending on qualifications and experience.

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Application question(s):

• Do you have a CPA designation or a Degree in Business Management or Accounting with proven experience?
• Are you proficient using Sage and Adagio and other software applications applicable to financial administration?
• Do you have good verbal, written and communication skills?
• Are you bondable?
• Do you have experience working with First Nation organizations?

Experience:

• extensive and proven accounting: 5 years (required)

Work Location: One location