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Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 80 offices in the US, Canada and Australia.
Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder’s integrated, award-winning experts collaborate with clients to meet their objectives from project inception through design and execution. Connecting great people to the best work is our purpose – together, we deliver.
Our team promotes respect, diversity and inclusion and we provide support for professional development through mentoring programs and training opportunities. Our team is dynamic and collaborative – if this description fits what you are looking for in your career, please apply!
ROLE OVERVIEW – This is a 25-30 hr part-time position
The Payroll, Payables and Office Administrator is rolled into one position and will be responsible for Payroll and Accounts Payable for approx. 110 employees in Alberta as well as administrative duties for the Edmonton office. The Payroll Administrator will be responsible for the effective and efficient preparation, documentation, and disbursement of a full cycle payroll for salaried and hourly staff for all Alberta in accordance with legislative requirements.
EXPERIENCE & ACADEMIC REQUIREMENTS
- PCP designation would be an asset. (Canadian payroll association)
- 3+ years of experience working in payroll
Experience with UKG software is an asset- Deltek experience would be an asset
- Current knowledge and strong understanding of all government legislation, Employment Standards Act, WCB, garnishee (ex., Family Support)
- Awareness of OSHA regulations and compliance would be an asset
- High level of accuracy and attention to detail
- Previous administrative duties would be an asset.
- Post-secondary course work in administration would be considered an asset.
- Proficiency with Microsoft Applications (Outlook, Excel, PowerPoint, and Word) and the internet are essential. INTERMEDIATE Excel experience is a MUST.
- Fluency in English, Oral and written communication (required).
- High school diploma required.
- Well organized and self-motivated
RESPONSIBILITIES
- Responsible for the preparation and processing of biweekly payroll for over 100 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
- Responsible for the coordination efforts between Finance, Payroll and Human Resources and other departments to ensure proper flow and maintenance of employee data
- Responsible for timely and accurate payroll processes and all functions related to payroll, legislation compliance, payroll deductions, payroll reconciliation etc.
- Make sure KLF Canada is compliant with all new payroll changes and implementing improvements to payroll practices and services.
- Reviews current business practices within the payroll department and makes recommendations leading to efficiencies.
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Make sure all RRSPs are up to date
- Make sure all Benefits statements are correct.
- Providing information and answering employee questions about payroll related matters.
- Managing electronic timekeeping systems
- Making sure all employees stay within the allotted banked time, vacation time allowances
- Calculating payable hours, bonuses, tax withholdings, and deductions
- Providing administrative assistance to The Controller / Accounting / HR.
- Issuing all ROEs on Government website
- Complete all Year End reporting, including T4s etc,
- Processing all Accounts Payables on time – Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions
- General Receptionist duties – greeting clients/visitors, answering phones, etc.
- Coordinate all building related issues – maintenance, lights, etc.
- New employee orientation set-up – manuals, access key, phones, etc.
- Ordering office supplies – stationary, kitchen, printer, etc.
- Mail, courier, etc. – opening, date stamping, distributing, etc.
- Maintain upkeep of coffee supplies and machines as needed.
- Maintain both kitchen areas & coordination with janitors
- Monitor meeting rooms and ensure they are tidy at the end of each day for next day meetings
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
- Completion of other office duties as required.
- Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other interactions.
- Provide strong customer service focus to peers, employees, and Management
COMPETENCIES & SKILLS
- Strong customer service and communication (written and oral) skills.
- Proactive, problem solver and attentive-to-detail.
- Must be able to work as part of a team and independently with minimal supervision.
- Must be dependable.
- Must be able to work under pressure while managing multiple tasks/projects.
- Proficiency in Microsoft Office and payroll software programs.
- Strong numerical aptitude and attention to detail.
- Good time management and organizational skills.
- Able to prioritize and multitask effectively.
POSITION CONDITIONS
- Job is performed in an office environment.
