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Overview:
GRC HR Administration
GRC Operations
Keys to your success
Providing you with the support you need to be at your best
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters
KPMG is a global organization of independent professional services firms providing Audit, Tax and Advisory services. KPMG is the brand under which the member firms of KPMG International Limited (“KPMG International”) operate and provide professional services. “KPMG” is used to refer to individual member firms within the KPMG organization or to one or more member firms collectively.
KPMG firms operate in 143 countries and territories with more than 236,000 partners and employees working in member firms around the world. Each KPMG firm is a legally distinct and separate entity and describes itself as such. Each KPMG member firm is responsible for its own obligations and liabilities.
KPMG International Limited is a private English company limited by guarantee. KPMG International Limited and its related entities do not provide services to clients.
Reporting to the Operations Manager and as a member of the GRC Operations Team, the Operations/HR Coordinator will provide direct support to the internal business units within the GRC through routine and transactional administrative tasks. #LI-Hybrid
What you will do:
GRC HR Administration
Onboarding and Offboarding Activities
- Coordinate the onboarding and offboarding for all new joiners and leavers alongside the Manager and Administrator, GRC Operations
Recruitment
- Support and coordinate all local recruitment requests received from the Global HR team, including providing support for the job evaluation process
GRC Contingent Labour (independent contractors)
- Work alongside the Manager, GRC Operations and the GRC business unit to provide support and be the central point of contact for all new third party contingent labour contractor requests
- Monitor and manage the end dates for contingent labour contracts, working closely with KPMGI HR business partners across to execute against the needs of the business
Pay Planning
- Own and maintain the completeness and accuracy of data used in the annual GRC pay planning process – e.g. calibration, promotions, annual pay and bonus
Performance Management
- Ensure GRC data is accurate in OpenPD, working collaboratively with KPMG Canada for all adjustments needed
HR Administration
- Maintain and keep current and accurate all employee and GRC HR files
- Support employee administration requests from the business, including, but not limited to: employee cost centre changes, job code changes, request for new job codes, employee transfers between member firms, compensation adjustments, etc.
- Review HR reports for accuracy on a regular basis (e.g. vacation, overtime and compensation reports, service milestones, mobility, etc.)
- Become a subject matter expert in HR operational matters, working with HR On Demand and the HR Service Delivery Centre, and advise GRC team members accordingly
- Attend HR meetings as required
- Other tasks, as required
GRC Operations
Finance
- Review and collaborate with Finance on monthly invoices ensuring accuracy for processing
- Become a subject matter expert in expense management, review and approval processes
- Perform accounts payable review, coding and approvals
Compliance
- Ensure completeness of annual risk compliance trainings for all staff
- Follow up on compliance alerts from the Data Loss Prevention Team (DLP), connecting with employees and their respective Performance Managers to ensure compliance matters are investigated and addressed
Operations Administration
- Work alongside the GRC Operations Manager, ensuring all Operations related processes are up to date
- Draft communications as required (e.g. follow up from member firm communications, compliance, etc.)
- Maintain distribution lists and internal spreadsheets
- Review various reports for completeness (e.g. headcount, hours, etc.)
- Review and approve server requests
- Support mobile device accounts for GRC
- Work with and support the GRC Social Committee in employee engagement activities
- Attend weekly Operations meetings
- Other tasks, as required
What you bring to this role:
- Excellent written and verbal communication skills
- A business support professional with a minimum of 2 years previous relevant experience in a client focused environment
- Ability to work overtime when required
- Demonstrated ability to learn detailed business processes
- Perform well under pressure and demonstrate adaptability in managing unexpected situations
- Demonstrate strong relationship building skills and the ability to work well both independently and in a team environment
- Ability to meet tight deadlines in a high-volume environment while maintaining a high level of attention to detail and accuracy
- Strong organizational skills and an ability to prioritize work based on requirements of multiplate stakeholders
- Knowledge of finance related tasks
- Proven ability to deal with sensitive materials with high degree of tact and discretion
- Computer proficiency with MS Outlook, Word, Excel and PowerPoint and a strong aptitude and comfort with other tools/technology
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set
Keys to your success
KPMG individuals Deliver Impact | Seek Growth | Inspire Trust and understand that a diverse workforce enables us to deepen relationships and strengthen our business.
Providing you with the support you need to be at your best
For more information about KPMG in Canada’s Benefits and well-being, click here.
Our Values, The KPMG Way:
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters
KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here.
For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca.
If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at cafmcdnhrsthotline@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778.
