Land Title and Survey Authority (LTSA) Looking for Receptionist at Victoria, BC Full Time

Do you want to work for one of BC’s Top Employers for 2022 and join an innovative, customer-centric organization?

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire a Receptionist to join our Finance division from our Victoria office!

This position is included in the BCGEU bargaining unit. Applications will be accepted until Thursday, April 14 at 5:00 PM PDT.

Who we are:
The LTSA is a publicly accountable, statutory corporation that manages BC’s land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. In support of the Province’s 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

We offer an innovative, customer-centric culture. We are not your typical land title registry—we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.

What you’ll do:
Reporting to the Director, Facilities and Procurement, the Receptionist provides front-line reception and support services across the various divisions within the LTSA corporate headquarters office in downtown Victoria.

While some positions within the LTSA are able to work a hybrid of remote and in-office, the Receptionist position works entirely in the office Monday to Friday, 8:30 AM to 4:00 PM.

Responsibilities include:

• Perform receptionist duties for professional, technical and administrative staff, and receive visitors such as members of the public, professionals and government officials using an online visitor management program
• Manage incoming and outgoing mail and schedule courier pickups and deliveries
• Support the purchasing function for the organization, to include
• Process purchase orders
• Order all approved purchases, as directed by the Director, Facilities and Procurement
• Follow-up on all orders to ensure delivery/receipt
• Answer and direct phone calls
• Maintain building access cards and list of cardholders
• Maintain various contact lists
• Produce, proofread, edit and format documents and emails
• Coordinate meetings, catering, travel and accommodation arrangements
• Maintain office and stationery supplies
• Manage the Traction Guest visitor management program
• Act as office designate for the Victoria office to assist in company-wide initiatives
• Operate and troubleshoot standard office equipment located at Reception, including computer, access card printer, document scanner, and multi-functional device
• Provide clerical support to the Director, Facilities and Procurement and other departments as needed
• Perform other related duties as required

We encourage you to apply if you have:
Education and Experience

• Secondary school graduation along with courses in office administration or business, or an equivalent combination of education, training and/or experience may be considered
• At least one year’s experience working in an office environment

Knowledge, Skills, and Abilities

• Excellent customer service skills along with high degree of professionalism, tact and good judgment
• Ability to handle and coordinate multiple details and logistics
• Ability to prioritize and ensure that work is completed on schedule
• Strong working knowledge of Microsoft Office suite (i.e. Excel, Word) and other standard computer applications
• Ability to work independently under minimal supervision
• Excellent communication and interpersonal skills
• Ability to work as a team member and share responsibilities as needed

We are committed to fostering a safe, respectful and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

COVID-19 Vaccination Policy – ​To ensure the safety of our employees, all LTSA, LandSure and Autoprop employees must be fully vaccinated. New employees will be required to be fully vaccinated and may be required to provide proof of vaccination before the start of their employment.

Please note applicants must be legally authorized to work in Canada.