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Location Address: 100 Queens Quay East, 9th Floor, Toronto
Number of Openings:
1
Pay
$39,730.00 – $62,853.00
Job Posting Description:
This is a hybrid role
We are seeking a dynamic Administrative Assistant to support the Asset Management Department in the Store Development and Real Estate Division. The Administrative Assistant will provide support to the Senior Director and the Facilities and Property Management team overseeing the real estate operations of the LCBO network. The role ensures and undertakes the ongoing centralization of data and documents, tracking of facilities programs, creation of work orders and subsequent invoicing while further departmental needs are met through preparation of budgets, meeting co-ordination, travel arrangements and creation of presentations.
The self-motivated Assistant will demonstrate professionalism, integrity and the ability to balance competing priorities. Having the ability to see the bigger picture and anticipate needs, you are an agile, high performing individual that is able to interact with stakeholders from all levels within an organization with confidence. You take an innovative approach to problem solving and are self-motivated. You will use your strong initiative, creative thinking and problem-solving skills to support a collaborative team in a constantly changing environment to prioritize and meet business objectives. If you possess superior organization and analytical skills and are passionate about anticipating the needs of the team and preparing them for success, then this is the role for you.
About The Role
- Assist with PowerPoint presentations, Work documents, Excel spreadsheets, proof-reading, and formatting of all correspondence.
- Process internal and external correspondence on brief instruction or own initiative researching responses as required.
- Assist with calendar management and meeting coordination with internal and external partners.
- Administer the department budget.
- Process invoices, review and track expenses.
- Plan, facilitate and attend all departmental meetings to transcribe meeting minutes.
- Coordinate all travel arrangements and approvals, including the provision of meals, transportation and accommodation.
About You
- Proven experience providing senior administrative support in a multi departmental and highly fast paced environment.
- Ability to problem solve and operate with a high degree of independence.
- Excellent experience with Excel and experience remainder of the Microsoft Office suite including Word and PowerPoint.
- Knowledge of Accelion and Oracle is an asset.
- A working knowledge of budget preparation and monitoring is also an asset.
- Excellent communication skills, tact, diplomacy and discretion.
- Well organized and able to prioritize multiple tasks simultaneously.
- Understanding the role of facilities management is also beneficial.
There is a world of opportunities at the LCBO…
Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued. Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.
Please submit your resume via Workday by 11:59pm on the deadline date. We appreciate your interest and advise that only those selected for an interview will be contacted.
Work Hours:
36.25
Union / Non-Union:
Non-Union
Job Posting End Date:
February 29, 2024
The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
