Legal Assistant, Trademark jobs at Toronto, Ontario, Canada Full Time

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties including, intellectual property.

What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!

We are looking for a Legal Assistant to join our Trademark department. In this role, you will be responsible for providing clerical, administrative and general office duties to meet the needs of the firm and clients.

Responsibilities:

• Coordinates legal professional month end billing, responsible for docket entry, generating and editing prebills and preparing invoices for client distribution;
• Prepares cheque requisitions and process amounts when appropriate;
• Assists in the management of TMAdmin shared Inbox and Calendar, proactively monitors emails to keep current on developments within files and tracking deliverables and deadlines;
• Initiating and conducting preliminary trademark searches and intellectual property due diligence searches;
• Maintains and updates trademark docketing system (PATTSY);
• Manages file opening process, including gathering and researching information for client intake process;
• Administering reminders for renewal of registrations, renewing registrations; and reporting issuance of renewal certificate;
• Works with all practice specific legal documents and templates including Certificate of Registrations, Certificate of Renewals and Registration Fees;
• Reviews trademark correspondence received from the Canadian Intellectual Property Office and any other foreign associates (including, but not limited to, approval notices, advertisements, confirmations of change of name/title, etc.);
• Coordinate work with other Legal Assistants and support services to ensure required actions are completed in a timely manner and appropriate support is provided to the legal practices they are supporting;
• Provide assistance to others during absences as needed; and
• Other duties as assigned.

Requirements:

• Must be enrolled or have completed a Post-secondary education with a focus on legal administration or equivalent
• Trademark experience an asset
• Excellent knowledge of PATTSY, MS Office Suite including: Outlook and Word;
• Ability to organize, multi-task, and prioritize appropriately;
• Discretion, confidentiality and attention to detail are essential
• A team player who takes initiative and works well independently
• Excellent written & verbal communication skills
• Demonstrates excellent client service and ability to anticipate client needs

We Offer:

• A comprehensive benefits package, including: health and dental benefits; vision care; employee assistance program; life insurance; short and long-term disability; extended mental health benefits; a fitness allowance; and RSP matching program
• Competitive compensation and vacation package
• Continuing professional development opportunities
• Various social events and wellness activities throughout the year
• Business casual dress code
• A short walk from Union subway station and accessible from the path

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact HR@goodmans.ca.

Please note that in light of Goodmans LLP/Goodlaw Services Limited Partnership’s COVID-19 vaccination policy, applicants who receive a conditional offer of employment from the firm will be required to provide proof of being fully vaccinated with all required doses of a COVID-19 vaccine approved by Health Canada. Individual requests for accommodation will be considered on the basis of medical grounds and/or because of creed/religion.