Lenworth Dock & Door Looking for Administrative Assistant at Mississauga, ON Full Time

Job Description

The Administrative Assistant’s role is to organize, administrate and facilitate the daily business within the company – by performing a variety of general administrative and clerical services. This position requires a customer-centric, friendly and positive individual who is known to work collaboratively to attain both personal goals and as well as achieve the company’s mission. They also require a high level of organization, multitasking capabilities as well as excellent interpersonal skills. The Administrative Assistant will report directly to the Assistant Controller.

Regular Working Hours – Monday to Friday – 8:00 AM – 5:00 PM

Responsibilities

• Provide exceptional customer service to all customers.
• Greet visitors and answer incoming phone calls in a professional manner – screen as many calls as possible, direct as appropriate. Previous experience managing customer calls requesting service repairs would be an asset.
• Gather appropriate information from customers for service call requests as required
• Scan and email invoices to the correct customer contacts
• Follow up with the customer to update the invoice with a purchase order where required
• Update invoices to customer portals.
• Assist with invoicing as required
• Coordinate customer document requests (WSIB Clearance, Certificate of Insurances, Form 1000) and liaison with accounting on prequalification documents
• Assist accounts payable as required
• Follow up on overdue accounts receivables invoices via email as directed.
• Place orders and ensure sufficient inventory is maintained for office supplies
• Schedule and arrange courier pick-up and deliveries
• Continuously update in-house filing system
• Provide back-up for other administrative team members during vacations, absences and peak billing deadlines (including invoicing)
• Enter sales leads into CRM system (future)
• Other duties as reasonably assigned

Requirements

• Strong presentation, written, and verbal skills
• Effective communication skills with individuals at all levels of the organization.
• Strong morals and ethics, along with a commitment to confidentiality.
• Knowledge of MS Office and Excel.
• Good organizational, time management and prioritizing skills.
• Ability to interpret and implement company policies and procedures.
• Attention to detail in all areas of work.
• Previous experience in HR functions would be an asset

Job Type: Permanent

Salary: From $48,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match
• Vision care

Schedule:

• 8 hour shift

Work Location: One location