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Lighthouse Labs is looking to welcome a new Education Records Assistant. You will be an advocate for all-things Student Records, with documents regarding enrollment and graduation being your top priorities. You will spend a lot of your time checking graduation status and credentials, preparing reports and uploading them through regulatory portal uploads. You will be putting student records in place to ensure data coordination with financial reports run smoothly, and identifying innovative ways to streamline student records and report quality.
This is a part time position for approximately 20-25 hours per week. Reporting to the Finance Department.
What you’ll be doing:
- Handling confidential student records.
- Making sure graduates are verified and Transcripts issued to grads within 30 days of the last day attended.
- Verifying Student Records are accurate to later be uploaded to the DataWitness platform within certain due dates.
- Updating Monthly student enrolment and graduation reports from our CRM database
- Assisting with any ad hoc requests.
- Preparing compliance and KPI reports for regulators.
- Communicating regularly with the team to address student record anomalies.
- Assisting with any audit requests.
- Assisting with optimizing and automating processes to help ensure faster processing.
- Adhering to strict deadlines set internally and by regulators.
What we need from you:
- 2 years experience in an office or educational environment, administration, or data support role (institution Program Administrator, Registrar or Government Regulator experience a major asset)
- Great experience for someone (but not limited to) who wishes a flexible schedule doing remote work, with an interest in Education, Data or Finance.
- Love working with data and reports with the skills to retain accuracy amidst volume as LHL scales up worldwide.
- Excellent organizational and communication skills
- Experience with a variety of tech tools – Gmail, Google Docs, Slack, Adobe.
- Proficient in Google spreadsheet and/or excel.
- Comfortable working across time zones and flexible schedules, working with a team based in Canada.
- Interest or knowledge of post secondary education administration is an asset.
Why you’ll like this job:
- Flexible schedule
- Completely online
What we offer:
- Fast-paced culture focused on continuous learning and growth
- PTO – to be discussed based on candidate’s availability
- Unlimited sick days
- A remote working budget to get your home office up and running
- A learning fund to support professional development
- Flexible working hours
About us:
Lighthouse Labs was founded in 2013 with the mission to effectively and efficiently prepare the workforce with the analytical and technical skills necessary to succeed in a world of automation. With an initial focus on our open-enrolment developer bootcamp, we have grown into a leading provider of professional education services, delivering outstanding educational outcomes for our students. Our secret? Innovative curriculum, proprietary edtech, unique mentorship and career services and partnerships with government and industry leading organizations. We’re a bunch of quirky, inclusive and smart people who are changing lives by reimagining education – join us!
Lighthouse Labs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All positions at this time are remote, and we welcome all applicants. Talk to us to find out about our learning fund and other perks!
