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The purpose of this role is to oversee office facilities & reception and provide event coordination support for the office including the HR, Finance and Supply Chain teams. The incumbent will operate as the primary contact for building management & security, property & equipment maintenance, and office contracts.
Responsibilities:
Office Facility Management
- Supervise contracts, relationships, and service delivery of office equipment suppliers
- Evaluate suppliers and processes for optimal efficiency
- Manage contracts, services, and invoicing for parking
- Support and administrator capital projects (facilities)
- Supervise office supplies including stationary, groceries, coffee ensuring availability and managing cost
- Manage vendors to resolve service issues related to office machines and appliances, office furniture, printers, and general office maintenance (i.e., Air Conditioning, light bulbs etc.)
- Oversee office maintenance activities (HVAC)
- Liaise with property management to ensure office facilities are operating efficiently as well as operate as the primary contact for scheduling and communication related to building maintenance
- Manage corporate signage and offsite storage including retrieval requests
- Oversee office space plan and seating arrangements/security access to office suite and employee workspaces including security cards, digital locks, codes and after-hours building access
- Oversee cleanliness of space and equipment and all routine building maintenance
Shared Service: Administration/Coordination
- Administrative support for CFO and VP Supply chain
- Assist with travel bookings and expense reconciliation as required
- Coordinate onsite catering and employee events
- Operate as the primary back-up for reception
HR Coordination
- Organize office events and select company meetings/events (Town hall, holiday party)
- Office representative on health & safety committee and supervisor of office fire wardens
- Consolidate and assist in preparation materials for employee presentations
- Manage employee gift card program
Requirements:
- Post-Secondary Education preferred
- Minimum 2-3 years’ experience providing coordination and/or admin support in a service-oriented industry/environment
- Must be familiar with corporate office environment displaying tact, courtesy and discretion as needed
- Strong time management skills and the ability to prioritize and manage competing requests
- Strong organizational and communication skills (both oral and written)
- Exposure to office maintenance, building management would be an asset
- Excellent problem-solving skills and ability to take initiative
Why Lindt Canada? Join our winning culture and become part of our team of passionate and dynamic individuals in our journey to become the leader in the Canadian chocolate market. Our environment characterizes personal commitment, drive, initiative and entrepreneurial spirit, working together as one team to reach outstanding results. We encourage, recognize and reward innovation, personal initiative, leadership and accountability throughout the organization. We are recognized as a Great Place to Work so come and grow your career with us, it’s a pretty sweet deal. To learn more about our winning culture, visit https://careers.lindtcanada.ca and or follow us on LinkedIn
Lindt & Sprüngli is recognized as a leader in the market for premium quality chocolate, offering a large selection of products in more than 120 countries around the world. During more than 170 years of Lindt & Sprüngli’s existence, it has become known as one of the most innovative and creative companies making premium chocolate, with 12 production sites in Europe and the USA, and distribution and sales companies on four continents.
We thank all those who have applied however, only selected candidates will be contacted.
Lindt is committed to providing accommodations for people with disabilities. Accommodations are available upon request. Please contact our Human Resources department for more information. #CORPORATE
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