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Job description
Lu’ma Native Housing Society is now hiring a fill a full-time Payroll Administrator for our rapidly expanding portfolio.
Position Summary:
A gratifying opportunity exists for a Payroll Administrator working as part of a team responsible for the financial and HR components of our housing portfolio. Reporting directly to the Director of Finance, the successful applicant will be responsible for all facets of payroll for our team of 200 plus, while supporting the mission and values of the Society and providing excellent service to the Community we serve.
Key Duties and Responsibilities
- Process onboarding documents and setup new hires in ADP WorkForceNow.
- Maintain and update employee information and employment status changes in ADP WFN.
- Review time sheets for accuracy, compliance and completeness, and communicate discrepancies with supervisors or HR.
- Track, calculate and maintain information on employee leaves, accruals, overtime, taxable benefits and benefit deductions.
- Verify and submit bi-weekly payroll hours for hourly and salaried employees (union and non-union).
- Prepare, verify, and process all employee payroll related payments, including regular pay, payroll adjustments, sub-plan payments, maternity/paternity leave top-ups and special payments upon termination and off-cycle manual payments.
- Process Records of Employment, year-end adjustments and T4s.
- Prepare and issue Records of Employment as required in accordance with Service Canada regulations.
- Prepare and post payroll journal entries in a timely manner for month-end reporting, including fiscal year-end accruals.
- Enroll and maintain employees in pension and group benefits plan.
- Prepare summaries and remittances for union dues, pension, WCB and EHT as per posted deadlines.
- Prepare and submit employer reports and forms for leaves and termination.
- Prepare employment and payroll records for third parties as requested.
- Assist in preparing audit working papers.
- Communicate with ADP on support issues and address system changes as required.
- Identify and recommend implementation of process changes to sustain and increase efficiencies and effectiveness of the current payroll standards.
- Ensure compliance with payroll legislation, collective agreements and internal policies and procedures.
- Perform other related duties as assigned.
Qualifications
- Post secondary degree or diploma in in Accounting, Finance, or Business Administration with a CPC preferred.
- 5 years payroll processing experience.
- ADP Workforce Now experience .
- Experience working in the Indigenous community, and not for profit organizations, considered an asset.
- Experience with multi-company organizations and inter-company transactions.
- Strong analytical skills and proficient in reconciliation processes.
- Excellent interpersonal and communication skills
- Criminal record check
Knowledge, Skills, & Abilities
- Advanced analytical skills.
- Knowledge of and experience with word processing, spreadsheet, database software, and financial programs
- Excellent communication (verbal and written) as well as interpersonal and customer service skills.
- Must possess a high level of confidentiality for handling organizational payroll and benefit information.
- Ability to organize a demanding workload and maintain flexibility in an ever-changing environment.
The successful candidate will be enrolled in our Employer paid Extended Health and Dental plan, Public Service Pension Plan, generous vacation and paid leaves package after successful completion of a 90 day disqualification period.
Please note that while we would like to connect with all applicants for this position, only those chosen for interview will be contacted.
Job Types: Full-time, Permanent
Salary: $76,767.00 per year
Benefits:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Payroll: 5 years (preferred)
Work Location: In person
