Macaulay Centres for Children Looking for Assistant Supervisor (Accounting and Finance) – Permanent Full Time – 35 Hours/Week (E23-02-152) at Toronto, Ontario, Canada Full Time

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www.macaulaycentres.org

Assistant Supervisor, Accounting and Finance

Permanent Full Time

COMPETITION NUMBER: C/E 23-02-152

HOURS OF WORK: Full Time (35 hours/week)

START DATE/TERM: Immediately

Number of Opening: 2

REPORTS TO: Director, Finance and Administration

Position Summary

This position works closely with the Supervisor, Accounting & Finance to organize and manage the functions of the Accounting and Finance department, supporting the effective and efficient management of all day-to-day, monthly and yearly aspects of accounting and financial reporting and leadership of the front-line accounting staff.

The individual will support improvements to Macaulay accounting practices and procedures, implementing processes and internal controls, assist with ensuring efficient use of Macaulay’s financial resources, and comply with generally accepted accounting principles (GAAP).

The Assistant Supervisor, Accounting and Finance is a member of the management team.

Responsibilities

Daily/Ongoing:

• Support accounts payable, accounts receivable, and general ledger functions.
• Assist with Accounts Payable cheque signing duties and EFT approvals
• Enforce internal controls to maximize protection of company assets, policies, procedures, and workflows.
• Resolve escalated issues with customers/vendors
• Support improvements to Macaulay accounting practices and procedures, implementing processes and internal controls, assist with ensuring efficient use of Macaulay’s financial resources, and comply with generally accepted accounting principles (GAAP).

Monthly And Or Quarterly

• Assist with multiple (internal and external) stakeholder’s reports.
• Support the preparation of monthly closings, payroll, and departmental reports for consistency, accuracy and timelines, including analyzing and reconciling general ledgers.
• Support the preparation of reports to Supervisors, Managers, Directors and Board of Directors – i.e. monthly and quarterly budget vs. actuals; general ledger details, salary and benefit YTD analysis, proforma forecast to end of the fiscal year, and investments.
• Support Program Supervisors and Managers in forecast preparation as required.
• Assist in the preparation of quarterly general ledger output.
• Report on financial performance (actual costs vs. budgeted) on a project-level as requested.

Annual

• Assist in the preparation of:
• year-end reconciliation of balance sheet accounts, and journal entries.
• accrual and general ledger entries (e.g. vacation/sick/overtime balances).
• financial statements for purpose of year-end audit.
• annual financial statements and supporting working paper file.
• all records for fixed assets
• all annual tax returns (ex. EHT, HST, property tax rebate, etc.)
• Supports the audit process.

Leadership/Supervision

• Supports the monitoring of the daily performance of the accounting department staff.
• Supports the Supervisor with the supervision of staff, as needed, including recruitment, orientation, training, attendance management, performance evaluation, and disciplinary action (if required)
• Foster an environment of teamwork, quality outcomes and continuous quality improvement within and across programs and departments.
• Work with the team on various projects such as system implementations and operational improvement

Provide back-up coverage during department staff and or Supervisor absences

Qualifications

• Bachelor’s degree in finance, business or related field
• Working towards obtaining accounting designation (i.e. CPA, CGA, CMA, CA)
• Minimum three years’ accounting and finance experience (not-for-profit expertise an asset).
• Experience in a leadership or supervisory role
• Experience with Sage 300 (Accpac) or equivalent accounting software
• Advanced skills in Microsoft Office applications (Excel, Word, Outlook)
• In-depth knowledge of generally accepted accounting principles, concepts and best practices.
• Experience working in a unionized environment is an asset.
• Excellent written and verbal communication skills
• Strong interpersonal, communication, analytical and problem-solving skills
• Demonstrates a high degree of initiative, problem solving, decision making and critical thinking skills with keen attention to detail and accuracy.
• Ability to compile, analyze, interpret, and present complex financial reports, statements, and/or projections to a variety of stakeholders
• Demonstrates an ability to build and maintain effective work partnerships with colleagues, clients, and stakeholders of diverse backgrounds, abilities and identities.
• Strong organizational capabilities to manage multiple projects with excellent time management skills and the ability to multi task and prioritize effectively.
• Ability to exercise sound judgment, discretion, initiative and a high degree of confidentiality.
• Highly motivated to continually strive for excellent results including on-going improvements to work processes.
• Acceptable Vulnerable Police Record Check.

SALARY: Assistant Supervisor (Accounting and Finance) Salary Scale ($63,000 – $72,000 per annum) with Competitive Benefits Package (health & dental), Defined Pension plan, and paid time off entitlements (starting at 20 vacation days & 5 float days)

THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.

Interested candidate should apply through Macaulay Job Opportunities Page https://macaulaycentre.org/opportunities/job-opportunities/

Internal Application Period For Cupe Local 2563 Bargaining Unit

December 29, 2023 – Jannuary 5, 2024

• Please note internal applicants should use their Macaulay email to apply**

DATE POSTED: December 29, 2023

Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.

Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the Agency regarding a career opportunity, please advise if you require accommodation.

We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.

This document is available in alternate formats upon request.

Macaulay Centres for Children is committed to service and employment equity.