Magna International Looking for Human Resources Assistant at Woodbridge, Ontario, Canada Full Time

Group: Magna Powertrain

Division: MSM

Job Type: Permanent/Regular

Location: Woodbridge

Group Introduction

Advancing mobility. Making automotive technology that is smarter, cleaner, and safer, while still fun to drive. And making it for everyone. That’s what we’re passionate about at Magna Powertrain. We do it by creating world-class powertrain solutions for conventional, hybrid, and pure electric vehicles. We’re making electrification more than a buzzword, we’re bringing it to the road. Innovation is what drives us and we drive innovation. Dream big and create the future of mobility at Magna Powertrain.

Key Responsibilities 2

Role Summary

Key Qualifications/Requirements

• Minimum 1 year experience in administrative field.
• Post Secondary/College diploma in Human Resources Management or related discipline preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Exceptional organizational and communication skills.
• Previous experience in Human Resources Department in an industrial/manufacturing environment is preferred
• Must be able to work with minimum supervision.
• Must have the ability to meet deadlines and prioritize a heavy workload
• Excellent command of the English Language both written and verbal.
• Professional, friendly and exceptional interpersonal skills (written, verbal, listening)
• Able to recognize the position as one of a highly trusted and confidential nature
• Must be a self-starter, team player and an active listener

Key Responsibilities

• Assist HR Manager with all departmental/Human Resource administrative functions
• Maintain confidentiality and accuracy of appropriate documentation throughout employment history for all employees
• All administrative functions related to the Production/HR departments (including Health, Safety and Environmental)
• Prepare letters, memos, postings and other documents as needed
• Maintain communication boards and assist with event planning for social events (company BBQs, Picnic, Luncheons etc.)
• Manage the internal engagement program (CVL) and update the team scores in SharePoint
• Update existing training matrix and maintain training documents on file
• Coordinate and schedule Annual Hearing Tests
• Maintains temporary employee roster. Assist with the administration of temporary employees ensuring proper documentation is in place prior to coordinating.
• Manage the Performance Appraisal system for all hourly employees

Key Responsibilities 2

• Responsible for administratively updating Human Resources Forms and Work Instructions
• Monitor and Manage the Weekly Attendance Program
• Assist with preparation for all HR and HSE Audits
• Ensure compliance with IATF16949 and ISO14001 by adhering to work instructions and maintaining accurate records
• Provides back-up support for LPA Audit system and Suggestions System
• Greet visitors, contractors/subcontractors using appropriate sign in procedures and contact appropriate MSM individuals
• Maintains the contractor database while ensuring contractor compliance.
• Answer and direct incoming phone calls and take phone messages as necessary
• Maintain accurate knowledge of fax and photocopier systems; perform minor service and troubleshooting; source; maintain product inventory per machine and instruct others, as required
• Prepare outgoing mail, faxes and courier packages; order supplier as necessary. Monitor inventory levels on all stationeries and order supplies as necessary (business cards, letterhead, forms, etc.)

Additional Information

Accommodations for disabilities in relation to the job selection process are available upon request.

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.