MBM Intellectual Property Law LLP Looking for Billing & File Management Administrator at Ottawa, ON Full Time

Billing & File Management Administrator

MBM Intellectual Property Law LLP is looking to add a full-time Billing & File Management Administrator to its team!

In this role, you will work alongside our professionals and in-house finance department to generate client invoices. You will also provide administrative support for client files. Our ideal candidate will hold a post-secondary diploma/certificate in law clerk studies, paralegal studies, legal assistance, office administration, business, finance and/or accounting. No prior billing or office administration experience is required. All you need to succeed in this position is an excellent attention to detail, a great organizational sense and the drive to learn.

If you are interested in this opportunity, please apply in confidence through indeed with your resume and an optional cover letter made out to the Selection Committee. If you are curious about the opportunity and would like to learn more, please do not hesitate to get in touch and we will be happy to help.

About MBM

MBM is a boutique IP and lifestyle firm with locations across Canada. We specialize in providing creative protection for our clients’ IP portfolios in industries such as biotechnology, telecommunications, pharmaceuticals, software and more. However, we aren’t your typical law firm. We don’t care much for the pomp and corporate politics of larger firms. Rather, we strive to foster an inclusive and balanced workplace where our employees’ wellness matters.

The Opportunity

• Prepare, process and send invoices to clients;
• Review client file and respond to client billing requests;
• Monitor and process physical and electronic mail: forwarding and saving incoming and outgoing correspondence;
• Open files and validate data in all operational programs and databases;
• Ensure the accuracy and maintenance of electronic files;
• General administrative tasks including file management, electronic spiking, copying, binding and precedent maintenance; and
• Other tasks as required.

What You Will Bring

• No prior experience is required. However, 1-2 years experience in a client finance, office administration, legal assistance or similar role would be an asset;
• A post-Secondary degree/certificate in Paralegal, Law Clerk, Legal Assistance studies, Office Administration, Business and/or Accounting is required;
• A matchless attention to detail is required;
• Great organizational skills are required;
• The ability to meet and manage numerous deadlines is required;
• Excellent communication skills, both verbal and in writing, are required;
• Familiarity with the Microsoft Office Suite, especially Excel, is required;
• A familiarity with legal billing software would be an asset; and
• Bilingualism in French and English is an asset, but not required.

The Benefits of Working with MBM

• Work life balance and a disconnecting from work culture;
• Extended medical benefits;
• Dental;
• Life;
• Employee assistance program;
• Paid time off;
• Relaxed dress code;
• Flexible hours;
• Pet friendly office; and
• Firmwide events & Activities.

MBM offers competitive compensation packages.

We appreciate the interest of all candidates; however only those selected for an interview will be contacted.

MBM is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and Ontario’s Human Rights Code. As such, MBM will make accommodations available to applicants with disabilities upon request during the recruitment process.

MBM is an equal opportunity employer and strives to ensure that its hiring process meets the needs of all persons with disabilities. As such, MBM will provide reasonable accommodation for any applicant, as requested during the hiring process.

MBM strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, MBM will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Office Administration: 1 year (preferred)

Work Location: One location

Application deadline: 2023-01-18