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Position Summary:
The incumbent will monitor the VPRI units operating funds and advise the Senior Financial Officer (SFO) on the status of accounts. Liaises with Financial services regarding accounting issues. Responsible for researching, tracking and resolving accounting discrepancies while providing day-to-day assistance to the finance team. Provides input and assistance with external clients and internal departments. Works closely with OVPRI units and other departments to obtain information and correct transactions while ensuring proper reconciliation.
The incumbent will monitor the VPRI units operating funds and advise the Senior Financial Officer (SFO) on the status of accounts. Liaises with Financial services regarding accounting issues. Responsible for researching, tracking and resolving accounting discrepancies while providing day-to-day assistance to the finance team. Provides input and assistance with external clients and internal departments. Works closely with OVPRI units and other departments to obtain information and correct transactions while ensuring proper reconciliation.
Primary Responsibilities:
- Provide assistance to the Senior Finance Officer in the financial operations of the Office of the Vice-Principal (Research and Innovation)
- Assist the Senior Financial Officer with the preparation and maintenance of the budget and perform budget and accounting functions.
- Assist the Senior Finance Officer with the year-end closing.
- Responsible for processing payments to external vendors and maintaining updated records of invoices and receipts by requesting purchase orders (POs) by through the McGill Market Place (MMP).
- Responsible for month-end closing and verification of monthly journal entries and various account reconciliations.
- Responsible for requesting new vendor profiles for McGill Marketplace
- Initiates and processes a number of accounting activities such as journal entries, budget transfers, deposits, advance requisitions, expense reports, cheque deposits, payment requests and other functions.
- Makes corrections, processes adjustments, and follows up on problems
- Sets up funds, activity codes and budgets for the OVPRI.
- Act as advisor to unit members/clients regarding university accounting policies and procedures.
- Monitors and reconciles accounts at the request of the Senior Financial Officer in the preparation of standard and complex reports. Follows up and ensures appropriate implementation of decisions made by the Senior Financial Officer. Reviews any outstanding items and follows up.
- Maintaining and organizing the filing system for documents within area of activity as well as being responsible for archiving all financial files.
- Maintaining computerized information systems and participating in their development to improve efficiency within the unit.
- Acting as a resource person concerning the use of software by explaining and demonstrating the use of software and resolving problems within area of expertise.
- Notifying supervisor of any anomaly, situation, or particular problem and, as necessary, proposing changes or improvements to the workflow within the unit.
- Responsible for month-end closing and verification of monthly journal entries and various account reconciliations.
- Develops and maintains effective relationships with offices throughout the university and within the external vendors.
- Participate in special projects and other tasks as needed.
Other Qualifying Skills and/or Abilities
DEP (Secretarial/Office Systems). Four years of related experience. Experience with McGill internal systems, such as knowledge of Banner FIS, Banner Budget module, MMP, and Crystal Reports. Efficient with computerized applications including spreadsheets, databases and word-processing applications. Proven organizational skills with the ability to multitask, prioritize and meet deadlines. Strong attention to detail. Client-focused and service-oriented. Knowledge of University policies and procedures. Must be able to work in a fast-paced demanding environment.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 02) $47,030.00 – $58,790.00 – $70,550.00
Hours per Week:
33.75 (Full time)
Supervisor:
Senior Financial Officer
Position End Date (If applicable):
Deadline to Apply:
2022-12-16
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
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