McMaster University Looking for Department HR Coordinator – Nuclear Operations (hybrid post successful orientation) at Hamilton, ON Full Time

McMaster University is ranked among the top 80 universities globally and is recognized as Canada’s Most Research Intense University. We serve our community and society by nurturing and supporting the fulfillment of human potential: inspiring creativity and critical thinking, promoting an enduring love of learning and the habit of inquiry, and undertaking innovative research that extends the boundaries and enhances the efficacy of knowledge. We are focused on advancing human and societal health and well-being, working across disciplines to find creative solutions to complex problems, helping to improve people’s lives and build a brighter future for all. As a result, we are consistently recognized as one of the top employers in the Hamilton/Niagara region and have been recognized as one of Canada’s Top Diversity employers for the past 5 years.

About Human Resources

As value-added service partners, we cultivate human potential and champion an inclusive culture by: Enabling University strategy; Collaborating with our community; Delivering service excellence; and Empowering learning & growth. McMaster University is multi-faceted with multiple locations and constituencies. As a result, Human Resources support and services at McMaster have developed over time to meet a spectrum of stakeholder needs. The Human Resources Services team consists of functional units such as HR Operations (Payroll and Data Management, HR Client Services, HR Systems Strategy, Reporting and Analytics), Talent, Equity & Development, Health, Safety, Wellbeing & Labour Relations, and Total Compensation, Benefits & Retirement Programs, who enable the delivery of comprehensive Human Resources programs and services in collaboration with leaders, HR area offices and HR practitioners across our community.

About Canada’s Nuclear University

McMaster University is the nation’s preeminent nuclear research institution. It’s home to a unique suite of world-class research facilities anchored by the McMaster Nuclear Reactor (MNR) – a multipurpose research reactor that provides neutrons for medical isotope production and scientific research. The University’s accelerator and high-level labs, combined with hotcell, cyclotron, neutron scattering and positron beam facilities, allow researchers and industry partners – at home and abroad – to advance R&D in nuclear technologies and health, environment, and materials research. These facilities are critical to the advancement of Canada’s nuclear industry – providing the training ground for the next generation of leaders and driving national programs in nuclear engineering and small modular reactor development, materials science and medical isotope research. We strive to embody values of integrity, quality, inclusiveness and teamwork and aspire towards inclusive excellence, acknowledging that diversity is essential to creativity and innovation, as well as integral to our operations. We will assess merit through an inclusive lens that values equity and diversity. All interested candidates are encouraged to apply for this position.

About the Position

The Department HR Coordinator – Nuclear Operations provides Human Resources and Talent Management related services and support to hiring managers within the department. to optimally support its diverse activities in administration, education, and research.

Working directly in our Nuclear Operations Facility and jointly reporting to the Manager, Accounting and Administration and HR Strategic Partner, the department HR Coordinator – Nuclear Operations is responsible for organizing and performing a full range of administrative duties that require a thorough understanding of established HR functions, policies, and procedures. This includes responsibility for accurately supporting department payroll and human resources transactions and providing general recruitment and onboarding support, primarily for short-term and limited-term hires. This will include coordination and facilitation of activities, meetings and documentation supporting job postings, recruitment and selection processes, general HR reporting and administration, as well as processing and monitoring of related HR eForms and other HR transactions from the department perspective.

This position is responsible for ensuring compliance with, and/or advocating for continuous improvements in, HR policies and procedures, requiring core knowledge of university policies and procedures as well as relevant external legislation (e.g. Employee Standards Act, Canada Human Rights Code, WSIA, etc.) and best practices. The incumbent will support the HRSP, Faculty leadership and Departmental administrators on HR programs and initiatives where required.

Accountabilities:

The Department HR Coordinator – Nuclear Operations will provide centralized support as follows:

• Reviews and contributes to talent management and EDI practices that support the departments’ strategic plan.
• Assists with full-cycle recruitment activities; helps to develop job descriptions, job openings and postings, and supplementary materials for the posting process according to relevant University guidelines, partnering with the Talent centre of expertise as needed.
• Manages the selection process including developing assessments, screening, interviewing, reference checks and making recommendations in collaboration with hiring managers.
• Prepares and collects necessary documentation for the hiring of various employee groups (temporary/casual, Unifor, CUPE…), including but not limited to account information, letters of offer, contract extensions, and information required for payroll in partnership with Department Administrators, and liaising with HR contacts as appropriate.
• Co-ordinate recruitment, create position codes and job openings in Mosaic; co-ordinate external job postings; disseminate application materials for selection committees; co-ordinating interviews and verifying employment references
• Develops and facilitates orientation program(s), packages, policies, and procedures for all staff in collaboration with the department leadership team and Department Leader(s), engaging the Talent Centre of Expertise as required.
• Reviews orientation issues and best practices and involves appropriate groups as resources for individual orientation needs.

• Identifies and implements process improvements in the area of Human Resources.
• Deals with sensitive or personal information in a confidential and professional manner
• Acts as the central point for the department community for accurate and professional human resources guidance and assistance in person, by telephone, or email.
• Advises staff of annual vacation entitlement, maintains and monitors attendance and monitors attendance management.
• Ensures effective records management for all areas of HR, including management of personnel files and confidential information.
• Facilitates employee change processes, HR eForms and other transactions related to staff movements, hires, and terminations.
• Provide oversight on department’s staff time entry and approval procedures, ensuring training is provided and discrepancies are resolved bi-weekly payroll.
• Responsible for payroll time entry & approval during managers’ absence
• Coordinates required HR reporting and audit requirements.
• Coordinates reporting and documentation related to leaves of absence and accommodations for staff in accordance with policies, procedures, and collective agreements where applicable.
• Documents and maintain administrative procedures and processes.
• Assist employees with the completion of employment and human resources forms (tax forms, LOA request forms, employment verification requests, tuition reimbursements etc)
• Collect, review & process premium payments within the department

• Assists in the coordination of HR training to department staff supervisors as needed, working with the HRSP and other HR Centres of Expertise.
• Champions new HR initiative launches within portfolio (i.e. new system workflow enhancements, new program/policy implementation), ensuring awareness of upcoming initiatives, and supporting teams through required change.

• Coordinates health and safety programs, advises on and monitors compliance to required health and safety training, working alone policy, emergency evacuation procedures, and incident/injury reporting
• Liaises with EOHSS and health and safety groups as necessary.
• Manages WSIB claims in cooperation with Employee Health Services and the HRSC.

• Builds strong relationships and networks across the department and the organization.
• Supports broader department administrative hub requirements.
• Actively participates in department administration meetings.
• Participates in HR Forums and HR Network sessions and events.
• Provides ongoing feedback to HRSP, HR Leaders and Centres of Expertise, regarding department HR needs and opportunities for program development, resources and to drive HR functional excellence and process improvement.

What we are looking for:

To be successful in this role, you must have a passion for service excellence, continuous improvement and building strong and positive relationships with diverse stakeholders. You are a top performer in your current role with a proven track record including the following:

• The successful candidate must pass a security background check as specified by the Nuclear Safety Control Act and will be classified as a Nuclear Energy Worker.
• At least 2 years progressively responsible human resources experience as an HR coordinator or administrator.
• You have a university degree with a focus in Business Administration/Human Resources.
• Proficient human literacy with MS Office applications (Word, Excel).
• Superior communication, influencing and interpersonal skills.
• Sound analytical, problem solving, and negotiation skills.
• A broad understand of human resources issues with the ability to resolve complex situations in a diplomatic manner.
• Being results driven and able to demonstrate creativity and sound judgment in a fast-paced environment.
• Tact in dealing with difficult or sensitive situations across a broad range of clients.
• Prioritizing and being able to manage multiple priorities.