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ACCOUNTS CLERK
Department of Facilities Management
(1-year contractual position)
DUTIES
The successful applicant will be required to perform bookkeeping and related clerical duties under the direction of the Financial Operations Officer and to provide account related support services to the management team within Facilities Management and the office of the AVP Facilities. Duties include processing departmental purchasing documents and maintaining related files; preparing and/or batching information related to the commitment of funds; receiving and reviewing delivery/completion notifications and invoices; preparing accounts payable batches; monitoring outstanding commitments on a monthly basis; coordinating resolution of outstanding purchases with departmental sections and/or suppliers; reconciling monthly statements of accounts and related reports; monitoring approved budgets for capital projects and acting as liaison with project leaders to track committed and uncommitted expenses; compiling related monthly reports; preparing journal entries for the distribution of expenses on a regular and project basis; collecting and compiling information related to expense distributions; developing cost distribution formulae; preparing regular and project reports and account reconciliation/analysis; preparing regular and project invoices for services provided to external agencies to ensure that expenses are in compliance with related billing and cost sharing agreements; preparing analysis of cost versus recovery ratios; monitoring related cash receipts; identifying work flow issues; recommending related improvements; establishing standard and complex spreadsheets; and performing other related duties as required.
QUALIFICATIONS
Experience (1-3 years) in bookkeeping and related clerical work; graduation from high school, supplemented by completion of a two-year accounting program from an institution of technology or trades school; or any equivalent combination of experience and training. Experience in a high volume working environment and knowledge of Microsoft Excel and Banner Finance, would be considered assets.
SALARY $38,864 – $54,498 per annum (NAPE Local 7801)
CLOSING DATE January 6, 2023
Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
