Metro Inc. Looking for Administrative Assistant at Toronto, Ontario, Canada Full Time

Requisition ID: 37112

Career Group (ADSP): Administrative

Division: Finance (01000179)

Department: Finance and Accounting

Work Location: METRO ON – 5559 DUNDAS STREET W (#A-DUND)

Province: Canada : Ontario

Position Type: Permanent

Joining our team has its advantages!

• Flexible schedule to promote work/life balance
• Telecommuting in hybrid mode
• Group insurance from the first day
• Very competitive pension plan
• Generous holiday policy
• Personal days
• Employee Assistance Program
• Free parking
• Opportunity for professional development

Summary

The Administrative Assistant is responsible providing general administrative support for the Controllers, including communications, payroll, document management, and fleet management.

Specific Responsibilities

• Issue communications to the Finance & Accounting department on behalf of the VP or Controllers
• Coordinate the documentation of agreement to/performance of 52-109 key controls
• Order office supplies for the accounting/finance department
• Maintain/update the recovery/pandemic plans for accounting/finance
• Document storage duties, including:
• sending pharmacy packages to stores when required, entering the returned data sheets to the logs, and ordering the pickups when ready
• weekly retrieval of invoices from offsite storage
• managing pallets of documents in preparation for sending to offsite storage.
• Code and submit ecommerce delivery and related invoices (including tracking and billing fines)
• Payroll timesheet entry for accounting/finance
• Manage department vacation calendar
• Maintain database of all fleet drivers
• Maintain a document of driver policies
• Code and submit ongoing invoices for leasing, maintenance, 407, etc.
• Assist fleet drivers with all aspects of obtaining a vehicle and understanding the company’s policies; answer ongoing questions from drivers; provide support in using online kilometre logging
• Provide other administrative support as requested by the VP, Controller or department, such as company communications (e.g. store opening/closing), payroll, scanning, filing, etc.

Qualifications

• College study (2 years) in business or administration
• 1 – 3 years work related experience
• General knowledge of financial spread sheets
• Strong administrative management skills
• Advanced knowledge of Word, Excel and PowerPoint
• Excellent verbal and written communication skills.

The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro’s business objectives.

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.