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Contracts up to 12 months
Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.
Our Property Acquisition Office under the Capital Projects Group is seeking multiple Senior Property Acquisitions Control Officer to join our team. This position is responsible to process the final settlement of property acquisition transactions to ensure timely payment, avoiding interest penalties, and other costs. You will work closely with partners across various teams in Metrolinx and multiple municipalities to effectively complete the expropriation process, while expanding your network and building leadership skills!
What will I be doing?
- Process updated approval submission memos and project budget tables for each settlement to ensure approvals and sufficient funding are in place.
- Ensure completeness of expropriation documentation for each settlement with soft and hard copies filed in the appropriate folders in the Electronic Document filing system for records retention.
- Tracking the Vendor of Record contracts and expenditures incurred to date.
- Track variances to budget and accruals as part of updating the acquisition status for senior management reporting.
- Reviews and summarizes contracts, property legal documentation, the Expropriations act and other relevant documentation pertinent to the acquisition.
- Works closely with the in-house property data management database (PETRA) to ensure information is correct and properly reflected in all reporting.
- Manages the “close-out” and “year-end” phase of projects’ property acquisitions ensuring all the terms and conditions of contracts have been met and that payments due have been processed.
- Conducts property handover to corporate accounting and property management for continuity.
- Identifies, assesses, and recommends solutions for financial issues that impact property acquisitions and / or real estate related contracts.
- Provides Manager, Property Acquisition Controls and property acquisitions teams with financial analysis and associated financial reporting and metrics as required. Leads the analysis and delivery of financial reporting for the division’s budgetary commitments and individual capital projects by reconciling costs accrued, forecasting expenditures and identifying variances.
- Works to ensure transparency and identify processes for improvement, and helps implement measures to rectify deficiencies in process, protocol and procedures.
- Manages the overall contract and internal payments functions for property acquisitions and acts as the final “gate keeper” before payments are released to contractors by ensuring compliance with contractual agreements and budget allocations to reduce financial risks and potential for large financial errors.
What Skills and Qualifications Do I Need?
- Completion of a diploma or degree in Business Administration, Real Estate, Accounting or Finance or a related discipline – or a combination of education, training and experience deemed equivalent
- Minimum six (6) years’ progressive experience in real estate, property administration, finance, or contract management, preferably within a real estate environment or transit infrastructure or engineering environment.
- Demonstrated strong attention to detail and ability to check and audit transactions.
- Strong knowledge and direct experience in real estate transactions (acquisitions, dispositions, leasing, asset management); reading and interpreting legal contracts (ie purchase and sale agreements, lease agreements).
- Prior experience with property accounting, financial analysis, and reporting principles and practices in large, complex multi-billion dollar and multi-project construction and infrastructure environments.
- Knowledge of budget, project scheduling, forecasts, property closings, contract administration, and documentation.
- Experience in using systems and applications, such as Primavera Contract Manager, Oracle Unifier, Hyperion, Ecosys, GIS, Power BI, MS Project, Visio, Word, Powerpoint or similar.
Don’t Meet Every Requirement?
If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
Accommodation:
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com.
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
Metrolinx employees are required to be fully vaccinated against COVID-19 in accordance with Metrolinx’s Mandatory COVID-19 Vaccination Standard, made under the Metrolinx Communicable Diseases in the Workplace Policy, as a condition of being eligible for the recruitment process. Proof of COVID-19 vaccination will be required. If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request accommodation from Metrolinx.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
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