Mid-South Engineering Looking for Office/Projects Administrative Assistant at Richmond, British Columbia, Canada Full Time

As an Office Administrative Assistant & Project Administrative Assistant at Mid-South Engineering, you will play a pivotal role in ensuring smooth departmental operations and project success. Working with minimal direction, you’ll oversee day-to-day administrative tasks across various projects, from their inception and design stages through to successful completion.

Key Responsibilities:

• Document Management: Maintain and organize project documents through our internal system and Shared files.
• Meeting Support: Schedule meetings, prepare meeting minutes, and greet clients and vendors.
• Bid Package Preparation: Assist Project Managers in preparing bid packages, spreadsheets, and other project-related documents.
• Vendor Communication: Issue bid packages to vendors and maintain communication logs.
• Drawing Processing Quality Control Procedures: Provide a final tasks included in quality check on drawings and documents before external release.
• Inventory Management: Order and maintain supplies for the division.
• Safety Coordination: Ensure PPE supplies are available for employees and participate in the Joint Health and Safety Committee.
• Event Planning: Plan and execute company events as needed.
• IT Support: Assist the IT department as required.
• Mail and Deliveries: Manage incoming and outgoing mail and deliveries.
• On-boarding: Implement on-boarding procedures and workstation setup for new hires.
• Office Protocols: Implement and maintain office protocols within the division.
• Attendance Monitoring: Monitor and document employee attendance.
• General Support: Provide support to all staff as required.

Qualifications:

• 2+ years of related administrative support experience or specialized courses/certifications in Office Administration, or equivalent combination of education, training, and experience. (preferred)
• Previous experience in an engineering, architectural, or general professional services firm is a plus. (preferred)
• Associates or undergraduate degree in Office or Business Administration. (preferred)
• Hospitality Experience (preferred).

Special Requirements:

• Excellent Communication Skills
• Excellent Team-working Skills
• Excellent Organizational Skills
• Excellent Work Ethic
• Proficiency in MS Office tools, including Word, Excel, PowerPoint, and Outlook.
• Self-starter with strong organizational and communication skills.
• Ability to work independently and handle multiple tasks efficiently.
• A team player with a cooperative attitude.
• Strong attention to detail and commitment to quality.

Mid-South Engineering is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds and experiences. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or any other protected status. We are committed to providing a fair and inclusive hiring process, and we strive to create a diverse and respectful work environment for all our employees.

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