Ministry of Labour, Immigration, Training and Skills Development Looking for Financial Administrative Assistant at Toronto, ON Full Time

Are you an administrative professional with strong financial skills? Consider joining the team in the Trust Fund Services Unit at the Employment Practices Branch, Operations Division where you will support the administration of the Employment Standards Act.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

As the Financial Administrative Assistant, you will:

• perform financial transactions, such as transferring funds, preparing cheque requisitions and issuing receipts and deposit slips
• keep databases and information systems updated with financial, employer and employee information
• respond to inquiries from employers, field staff and other internal and external parties
• prepare correspondence for the Manager on non-routine or contentious files

How do I qualify?

Administrative and Financial Knowledge:

• You have excellent knowledge of financial management principles, practices and procedures including accounting methods, financial analysis and internal accounting controls.
• You have knowledge of employment standards administrative processes and procedures to provide technical advice and support to regional staff, claimants, employers and third party service providers (e.g. Ministry of Finance Collections and CIBC).

Communication Skills:

• You can communicate effectively to provide explanations and guidance to field staff, employers and employees and other external clients (e.g. banking institution, ministry partners).
• You can build effective working relationships with teammates and other partners.
• You have excellent written communication skills to prepare correspondence and reports.

Computer Skills:

• You have demonstrated knowledge of computer software (e.g. Word, PowerPoint, Outlook, Adobe).
• You can use formulas to perform calculations in financial spreadsheets (e.g. Excel, Access).

Other Essential Skills:

• You have a demonstrated ability to comprehend and apply legislation and policies (e.g. Employment Standards Act).
• You are highly organized and can coordinate workflow, prioritize work and manage competing tasks.
• You can exercise tact and good judgement in responding to inquiries and issues.

Additional Information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

• T-LB-196429/23