Ministry of Northern Development, Mines, Natural Resources and Forestry Looking for Administrative Assistant Full Time

Are you a highly organized and motivated administrative professional who thrives on working in a fast pace environment? If so, consider this challenging opportunity where your exceptional organizational skills and highly motivated nature make you the ideal candidate for this position.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

In this position you will:

• provide a full range of administrative support including human resources, reception, financial and business management activities
• support manager by maintaining the section/unit positions and asset inventory and report on staffing and procurement activities
• organize and coordinate meetings, Fleet, Travel Card, Purchase Card, Building Security and Access requirements
• maintain mandatory and field safety training records, account activity records, health and safety procedures and protocols
• contribute to section/branch/division integration by actively participation on administration teams

How do I qualify?

Financial Administration Skills:

• You have the ability to track, verify and organize financial data.
• You experience preparing and processing journal entries.
• You possess excellent attention to detail and accuracy skills to ensure financial data and transactions are correct.

Office Administration Skills:

• You have experience interpreting and applying administrative policies and guidelines.
• You have proficient computer skills in order to maintain data, draft correspondence, track financial information and maintain schedules.
• You can accurately maintain filing and record keeping systems.
• You can coordinate travel and meeting logistics.
• You have knowledge of office equipment and operating procedures.

Analytical and Evaluative Skills:

• You have experience with identify and resolve discrepancies in invoices, expenses, coding errors, and accounts receivable.
• You have analytical and evaluative skills to determine how to respond to inquiries and you refer more complex inquiries to other staff as applicable, including matters of confidentiality.

Communication and Interpersonal Skills:

• You exercise tact, discretion, good judgment and follow customer service standards to ensuring client satisfaction.
• You have excellent social and professional networking skills and can contribute towards building effective administration teams, both locally and virtually.
• You have well developed oral communication and interpersonal skills to liaise with internal and external clients.

Organizational Skills:

• You have planning skills to arrange meetings, training sessions, seminars and workshops.
• You have the ability to work independently to meet deadlines with minimum supervision.
• You have highly developed organizational skills to prioritize your workload.

Additional Information:Address:
1 Permanent, 5520 Hwy 101 E, South Porcupine, North Region

Compensation Group: Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule: 3.7

Category: Administrative and Support Services

Posted on: Thursday, March 2, 2023

Note:
T-NR-195552/23