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This position will be responsible for reception dues and clerical support for our Corporate Records Department. Our ideal candidate is highly organized, has superior computer, proofreading, grammar and time management skills, excellent interpersonal and communication skills and is able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment.
Responsibilities include:
Greeting, assisting and/or directing clients and visitors
Receiving and directing client telephone calls, answering general inquiries in an expedient and professional manner
Handling incoming and outgoing courier packages, completing online courier waybills and ensuring adequate disbursement tracking
Recording and distributing incoming correspondence and mail
Maintaining bookings, catering and setting up meetings/luncheons for boardrooms
Preparing and updating telephone and staff lists as well as updates on the intranet
Providing clerical support for two corporate services paralegals
Performing various administrative tasks including file opening and billing
Following instructions with minimal supervision and thriving in a fast-paced, professional team environment
Maintaining an efficient electronic file system and having strong organizational skills with exceptional attention to detail
Qualifications include:
Post-secondary education from an accredited legal program preferred
Minimum of 2-5 years of experience
Must have proofreading, writing, spelling and grammar skills
We offer:
A competitive salary
Comprehensive coverage for health and wellness benefits
Access to group savings plans and investment options
Options for flexible work agreements and vacation coverage
Our diversity statement:
MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal services to our clients. We encourage individuals of a diverse group to apply to our job postings when they become available.
