Mohawk Medbuy Corporation Looking for Payroll & HRIS Specialist at Burlington, Ontario, Canada Full Time

Are you ready to be part of a dynamic team that is reshaping health care shared services and how they are delivered?

Mohawk Medbuy is a national not for profit shared service organization trusted by Canadian hospitals and other health care providers to deliver exceptional value, innovation, and support in raising the standard of patient care. Working as an extension of our Member organizations, we provide end-to-end supply chain, clinical and back-office services driven by collaboration and operational excellence. Through our clinical expertise and strategic data analysis, we source and deliver insights and solutions that address the challenges faced by health care providers – yielding efficiencies and cost savings that allow them to invest in and focus on improving the patient experience.

Mohawk Medbuy’s strength as an organization comes from our employees’ knowledge, skill, and commitment to providing our customers with the highest standards of quality service to assist them in delivering exceptional patient care.

We are currently recruiting for a full-time Payroll & HRIS Specialist to support our Payroll team.

Position Overview

If you have a passion for Payroll and HR systems, enjoy being apart of a very dynamic Payroll and HR team, this is the job for you!

This position reports to the Director, Human Resources, based out of our Burlington with the flexibility to work out of other MMC locations. This role is responsible for assisting in all aspects of full cycle bi-weekly payroll for both union and non-union employees with shared tasks to include:

Key Responsibilities

• Process a bi-weekly Payroll for 450 hourly paid employees (union and non-union) with ADP Work Force Now (WFN) and ADP Enhanced Time & Attendance.
• Import and validate data from ADP Enhanced Time & Attendance module to ADP WFN.
• Process employee status changes (new hires, terminations, leaves, rate changes, etc.).
• Review, Adjust and Submit ROE’s via ADP.
• Prepare year end processing, including T4’s, Annual WSIB Reconciliation Report and Pension Plan Annual Contribution Report (MDC), PIER, and third-party payments.
• Process and monitor payroll related deductions or other changes in accordance with legislative requirements, collective agreements and company standards.
• Review all payroll data for processing and resolve discrepancies with department Managers/Supervisors.
• Employee Retirements – end to end processing of final payouts, benefits, life insurance, HOOPP pension arrangements.
• Benefits – setting up pre-authorized payments for leaves and retirements and liaise with employees for payment of monthly benefit premiums for both LOA and retirees.
• Prepare and reconcile third party and government remittances – EHT, WSIB, Union Dues, FRO, Garnishments, HOOPP Pension, United Way, Receiver General, etc.
• Run/create/edit reports using the payroll database (ADP Field Grabber) for distribution to various departments.
• Set up and assign onboarding experiences for all new employees.
• Update new jobs/positions/division acquisitions in ADP.
• Create/maintain Payroll process manuals, forms, letters and checklists.
• Creation/maintenance of electronic employee files (e-Files) as well as physical files.
• Answer employee and manager inquiries as required.
• Assist in other projects as assigned.

Skills & Qualifications

• Must have CPA/NPI certification – PCP.
• Minimum education – College Degree.
• 3-5 years’ experience using computerized payroll system with experience in HR administration.
• Experience with HR and Payroll software applications (ADP Workforce Now / ADP Enhanced Time & Attendance/Ceridian Dayforce an asset).
• Knowledge of CRA and Service Canada rules and regulations.
• Ample experience with Microsoft Excel.
• Computer skills including data entry and MS Word.
• High level of accuracy and attention to detail.
• Problem solving skills.
• Proven ability to communicate effectively and respectfully with all levels of the organization.
• Ability to work with a team or independently.
• Ability to prioritize workload to meet time sensitive deadlines.

Travel

Ability to travel when required.

Mohawk Medbuy Corporation is a HOOPP employer offering a competitive salary and comprehensive benefits package.

Mohawk Medbuy Corporation has a Flexible Remote Work policy.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources and copy of your PCP certification.

Qualified candidates with a desire to join our innovative team are invited to submit their resume, referencing the posting number noted below in confidence to:

[email protected]

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).