Morson Canada Looking for Accounts Payable Specialist at North York, ON Full Time

Location: North York, ON

Contract Duration: 3-4 months with a possibility of extension or conversion to permanent

Job Title: Accounts Payable Specialist

Duties:

Position Summary

• The Accounts Payable Specialist reports to the P2P Lead in Finance Shared Service within Finance
• The incumbent is responsible for invoice processing, Payment Run, vendor management, Process Implementation and Improvement

Essential Functions / Key Areas of Responsibility

KEY ACCOUNTABILITIES:

Accounts Payable

• Process third party vendor invoices accurately and in a timely manner.
• Ensure invoices are supported by approved documentation.
• Liaise with Treasury to correctly process hedged items in order to mitigate exposure to foreign currency movements.
• Assist Treasury with managing payments to meet company cash flow deliverables.
• Maintain optimal aging of Accounts Payable.
• Ensure effective communication with the Buyers and the Quality team to drive timely resolution of invoice processing delays in relation to inventory receipts, PO issues and vendor disputes.
• Manage, communicate and resolve all queries in a timely manner.
• Participate actively in clearing open items, advanced payments GL account, GRIR and other accounts during the month-end process.
• Complete monthly supplier statement reconciliations of specified key suppliers and any others that need to be done.
• Prepare month-end journal entries and ensure completeness of accruals.
• Prepare monthly balance sheet reconciliations on Accounts Payable related accounts to ensure completeness, accuracy and validity.
• Verify expense reports and make sure that it comply with company Travel Policy

Payments

• Process third party, intercompany, expenses and other payments according to the payments schedule in a timely manner.
• Ensure vendors are aware of what is being paid when (remittances are sent).

Process Implementation, Improvement

• Support changes to AP or payments process by actively changing daily routines.
• Suggest improvements to AP or payments process regularly.
• Implement changes in procedures and internal controls to enhance operational efficiency within Accounts Payable and payments.
• Assist with implementation of new technologies or process as needed.
• Work in cross-functional implementation teams if requested.

Skills:

Vendor Master Data Management (for payments)

• Input vendor master data to support payments in SAP
• Maintain vendor master data to support payments in SAP including cleansing the data at least annually and amending data when requested to do so. This reduces issues with payment runs.
• Run reports on vendor master data upon request.

Change Management

• Communicate with other stakeholders in business regarding process changes so that they understand the impact. Help them make the necessary changes in their daily routines too (where possible).
• Be proactive and accepting of change to the process or in the department.
• Frequently promote the changes as a positive experience to all stakeholders.
• Support effective cross-training of area specific skills to everyone in P2P.

Other Shared Service requirements

• Governance – ensure that all laws, company policies, departmental procedures are adhered to. Comply with financial internal controls.
• Principles, culture – support all Finance Shared Services principles through actions and behaviours across the whole FSS team.
• Documentation – Ensure process maps and procedures are up to date and available for all AP and Payment processes.
• Ensure timely resolution of issues.
• Participate in special projects at the request of management. Other duties as assigned.

Minimum Requirements:

• At least 5 year experience in the Accounting computerized environment

Preferred Qualifications

• Experience with large accounting software (SAP preferred)
• Excellent knowledge of excel, including advanced functions
• Very good communication and interpersonal skills
• Organize workload to meet deadlines and work with little supervision
• Must be able to work under pressure of deadlines

Education:

• Must have University degree with a specialization in Accounting and Accounts Payable

Job Types: Full-time, Fixed term contract
Contract length: 4 months

Salary: $17.00-$19.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• North York, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor’s Degree (preferred)

Experience:

• Accounts payable: 5 years (preferred)
• Shared Services: 3 years (preferred)

Work Location: One location