About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 13 bachelor degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut’ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is “Mohkinstsis,” which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Department of Human Resources

Mount Royal University’s dedicated team of Human Resources professionals is here to provide a range of services for prospective and current employees including: professional development, recruitment and onboarding, and information on policies, payroll, benefits, and more.

About the Role

Reporting to the HR Systems & Payroll Manager, the the incumbent is responsible for processing, reconciling, analyzing and remitting amounts for the payroll and benefits liability and expense accounts. This includes preparing government and payables remittances with close attention to detail to ensure accuracy and deadlines are met for reporting on a calendar, fiscal and academic year ends. In addition, the incumbent will provide recommendations for payroll and benefits process improvement in line with best practices.

This position is a full-time role working 35 hours per week.

Responsibilities

• Reconcile benefit liability accounts and prepare payable requisitions and remittances for but not limited to health and dental, health spending, personal spending, critical illness, life insurance, long term disability and employee family assistance program. Ensure all benefits are being deducted from employees accurately and action any discrepancies in a timely manner. Act as main point of contact for remittances with all external service providers.
• Act as back-up and support for key Payroll Manager duties regarding matters such as processing EFT’s, transmission of the payroll to the bank, and addressing urgent payroll queries. Required to make judgements that are often time constrained and require immediate action. Ad hoc duties for proficiency of the department and forward thinking for all potential improvements.
• Prepare, reconcile and remits Canada Revenue Agency payments by deadlines for each pay period and ensures completeness and accuracy.
• Prepare payment remittances for MRSA, MRFA union dues.
• Reconcile Local Authorities Pension Plan (LAPP) with multiple sources of data including but not limited to long term disability payments from insurance providers for those on LAPP and buy back payments received through payroll deductions and a separate EFT file for those on leave. Where differences occur, liaison with internal or external contacts to correct. Prepare cash remittance forms and journal entries for amounts received from LTD insurance providers and EFT buy backs. Process leaves – ensure that all employees on Long Term Disability have the correct pension amount calculated.
• Reconciles professional development funds to ensure that they have been loaded correctly in Banner and the liability and expense accounts are accurate at each month end.
• Runs payroll encumbrance processes at each pay period.
• Reviews payroll data files for exceptions period over period and investigates unexplained differences as necessary.
• Prepare Tslips at calendar year end for all employees including Tslip summaries and reconciliations.
• Prepare Tslip amendments and Tslip amendment summaries and reconciliations as requested by the Manager, HR Systems & Payroll.
• Maintain Payroll and Benefits business events calendar, ensuring monthly, quarterly, calendar year end, fiscal year end and academic year end activities are completed on time, including but not limited to WCB reconciliation, Tslips, tax updates, & LAPP reconciliation.
• Elicit and document business requirements for system or process enhancements. Ensure technology and process designs support Payroll & Benefit requirements. Assist HR Systems Analysts with conducting requirements gathering and fit gap analysis to leverage application capabilities with business requirements. This includes documentation of requirements and translation into system specifications.
• Create system testing scenarios and execute test cases to validate results against the requirements; including Payroll functional and regression testing.
• Assist users to effectively implement the technical solution through appropriate training, procedures and consultation.
• Define query and report requirements to extract information for decision makers & 3rd party vendors (SunLife, CRA, Alberta Government).
• Complete payroll and benefit audits; investigate options and implement changes to resolve ongoing issues.
• Perform other related responsibilities as required to meet Payroll and Benefits goals and objectives.

Qualifications

• University Degree preferred
• Minimum 3 to 6 years of related work experience
• Payroll Compliance Practitioner and Member of the Canadian Payroll Association required
• Background in Payroll & Benefits accounting reconciliations
• Experience working in a medium, multi-union, complex organization is considered an asset
• Experience with continuous improvement or other project management initiatives is considered an asset
• An equivalent combination of directly related education and directly related experience may be considered

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.
At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.

MRU supports full immunization as the best way to protect yourself and our campus community and strongly recommends vaccination against COVID-19.

Position Class: Exempt Level 4

Salary: $70,036.91 – $ 88,566.61 per annum

Closing Date: Open until a suitable candidate is found

A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Last Name], [Job Title], [Requisition Number].pdf (ex. Smith, Coordinator, 999999.pdf).