Multiplex Looking for Accounts Payable Clerk at Toronto, Ontario, Canada Full Time

At Multiplex, we shape skylines across the globe. As a pioneering construction business, we build complex, iconic and sustainable structures that stand the test of time and add to the economic, cultural and community life in the areas we operate. We have the boldness to take on projects others say can’t be done. We have the entrepreneurial spirit to challenge preconceived ideas. We have the determination to unlock and deliver value where others cannot see it.

We are seeking an Accounts Payable Clerk to join our team!

Position Summary

The Accounts Payable Clerk will be responsible for supporting the Finance Department in the accounts payable function with the processing of subcontractor and supplier invoices and payments in accordance with company terms, conditions and policies, as well as administrative duties in accordance with The Global Financial Manual (“GFM”) and The Project Administration Manual (“PAM”) requirements. This position is based in the Toronto Head Office.

Key Responsibilities

The responsibilities for this position include:

• Entering subcontractor payment applications and ensuring contract value between the subcontractor invoice and the accounting system match
• Ensuring all relevant documentation is included in the subcontractor payment applications
• Preparing and processing purchase orders, supplier invoices and payment runs
• Tracking receipts and reconciling employee expense reports and leadership team MasterCard statements
• Ensuring transactions have the relevant delegated authority approvals and comply with Multiplex policies
• Scanning payment support and uploading to the accounting system
• Preparing supplier payments for bi-weekly payment runs in accordance with payment timetables
• Ensuring the integrity of the accounts payable supplier ledgers, resolving all issues in a timely manner
• Liaising with project staff to ensure accounts payable deadlines are met
• Preparing vendor statement reconciliations and replying to vendor inquiries in a timely manner
• Ad hoc duties as assigned by management
• Knowing, understanding and exercising Multiplex’s ABC policies, including the code of conduct, and Anti-Bribery and Corruption policy

Education & Experience

The candidate’s experience should reflect the potential to undertake the tasks listed above. This position offers opportunities in a dynamic environment. Preferable experience includes:

• Relevant university degree or college diploma with a business, accounting or accounts payable focus
• Minimum of 2 years of full cycle accounts payable experience within the construction, Infrastructure Development or Mining industries would be considered an asset
• Team player with a positive attitude and pro-active approach to work
• Self-motivated with an ability to work independently
• Experience using Microsoft Office and Adobe suite of software

Required Skills

• Results driven and deadline oriented
• Highly accurate and detail oriented
• Strong analytical skills and the ability to translate analytical findings into actionable recommendations/processes
• Strong problem-solving acumen.
• Excellent verbal and written communication skills with a strong customer service focus
• Proficient in Microsoft Office, specifically Excel
• Able to work in and support a flexible and adaptable team environment
• Able to build effective & productive working relationships with all key stakeholders

Work Environment

• Infrequent on-site visits to project locations within the GTA
• Sitting, standing, bending
• Strong commitment to the safety and wellbeing of our employees – we are a OHSAS 18001 and CSA Z1000 accredited
• A team-oriented and progressive workplace that recognizes and rewards the “outside the box” approach
• Dedicated to developing successful employees – we invest in our people and provide a wealth of career development opportunities across job functions

Multiplex is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Multiplex is an Equal Employment Opportunity employer and does not make hiring decisions based on status in a protected class.

Multiplex believes in a culture of honesty and openness that is rooted in our want for continual improvement. We show this commitment through our accreditations to ISO 9001:2015, 14001:2015, 45001:2018 and COR™ 2020

Multiplex is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Multiplex is an equal opportunity employer and strives to ensure that its hiring process meets the needs of all persons with disabilities. As such, Multiplex will provide reasonable accommodation for any applicant, as requested during the hiring process. If you require a specific accommodation because of a disability or a medical need, please contact us at 416 359 8559or by e-mail at recruitment.canada@multiplex.global. This ensures that the appropriate accommodations are arranged before the commencement of employment.