Natural Trade Ltd. Looking for Accounts Receivable & Payable Clerk at North Vancouver, British Columbia, Canada Full Time

Duties and Responsibilities:

Reporting to the CFO, as Accounts Receivable & Payable Clerk you will be responsible for the accuracy and maintenance of our invoicing and payables processes while ensuring our internal policies and procedures are being followed regarding those accounting areas while working closely with our Credit and Treasury Teams.

The Duties and Responsibilities of the Accounts Receivable & Payable Clerk position include but are not limited to:

Accounts Receivable:

• Generate material invoices (maritime, trucks and rail) to clients with all the documentation required
• by customs agents to import the material being sold
• Monitor Accounts Receivable records, cash receipts, discounts, and credit notes
• Facilitate payment of invoices due by sending reminders and contacting clients
• Reconcile the AR ledger to ensure that all bills and deposits are accounted for and properly posted

Accounts Payable:

• Process payment disbursements of wire transfers, EFT or ACH to approved suppliers and/or
• vendors as instructed by Treasury
• Apply payments to corresponding vendor’s invoice/account in the ERP system (NetSuite)
• Entering fixed expenses invoices and cost of goods sold (material and services) invoices to NetSuite
• Processing accounts and incoming payments in compliance with financial policies and procedures
• Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data
• Reconcile the AP ledger to ensure that all bills and payments are accounted for and properly posted
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Generate AP reports detailing daily cash flow status
• Reception of the material in NetSuite
• Prepare weekly payments to vendors and suppliers
• Issue cheques and prepare wire transfer reports to Treasury
• Communication with suppliers of payment details via email

Other areas:

• Extreme attention to detail as the invoicing process is complex and requires dedication
• Organized with great communication skills to work as part of a very dynamic Team
• Collaborate and provide support to Credit, Treasury and Senior Management, including reporting as required
• Basic accounting knowledge to book invoices to the correct accounting accounts
• Fast-paced environment with tight invoicing deadlines