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TITLE: Human Resources Coordinator
RESPONSIBLE TO: Manager of Human Resources
LOCATION: Barrie
JOB NUMBER: HR-0423-FT
POSTED ON: April 14, 2023
POSITION TYPE: Permanent, Full Time
HOURS OF WORK: 35 hours per week
COMPENSATION: $28.26 – $31.81 per hour
EFFECTIVE DATE: As soon as possible
INTRODUCTION:
New Path Youth and Family Services is an accredited children’s mental health agency providing a range of compassionate, innovative and accessible services for children, youth and their families throughout Simcoe County. New Path respectfully acknowledges we are situated on the traditional land of the Anishnaabeg people which include the Odawa, Ojibwe, and Pottawatomi Nations collectively known as the Three Fires Confederacy.
WHY JOIN OUR TEAM?
We want all staff to feel safe, valued and a sense of belonging. We are proud to offer:
- Employer Paid Group Benefits and an Employer Match Pension Program
- 3 weeks of paid vacation per year to start (maximum vacation entitlement is 7 weeks)
- Additional paid time for sick, birthday, float, ½ days on Christmas and New Year’s Eve
- Work from home opportunities for up to 14 hours per week
- Employee and Family Assistance Program- provides short term counselling, wellness resources, perks and free virtual fitness programs
- Continuous professional development and career opportunities
- Over 10+ committees where staff, youth and families can join and partner to co-develop projects, processes and services that impact or interest them which directly contributes to our culture of inclusion and engagement.
POSITION SUMMARY:
Providing responsive and inclusive support services for staff, students and volunteers are foundational to achieving New Path’s mission. The Human Resources Coordinator optimizes recruitment, on-boarding, benefit and pension administration, Human Resources Management System (HRMS) and Learning Management System (LMS) administration consistent with New Path’s Vision, Mission, and Values, Ministry guidelines and Accreditation standards.
A. Recruitment and On-boarding
- Prepare and post inclusive job postings that attract diverse individuals for staff, student and volunteer positions.
- Assist with interviews, reference checks and offers that are free from bias and promote equity.
- Coordinate the on-boarding process and assist the new team member and Supervisor during the first six months to foster a positive introduction to the organization and enhance retention.
- Continuously improve recruitment and on-boarding processes and tools that are reflective of the organizations needs and are co-developed with various stakeholders including staff, youth, families, students and volunteers.
B. Systems Administration
- Administer the benefit, pension and EAP platforms in collaboration with the provider. Act as a navigator and educator for staff when questions or challenges arise.
- Act as the Super-user for the HRMS and LMS ensuring proper security access, accurate back end set up and front end user satisfaction. Assist with internal trouble shooting and escalate issues to the vendor.
- Produce standard and ad-hoc reports as requested.
- Plan, coordinate, test and communicate changes/updates/maintenance schedules.
- Monitor and advise key stakeholders of changes to systems and opportunities for efficiencies and new capacities.
C. Administrative
- In collaboration with the Leadership Team and Supervisors, support positive New Path experiences for staff, students and volunteers to ensure they feel safe, valued and appreciated.
- Support staff, students, and volunteers to find information and resources to help them personally and professionally.
- Collect and secure sensitive employee data in accordance with legislation. Disclose confidential information with proper consent.
- Set up and maintain paper and electronic information filing systems.
- Review, verify and prepare employee data and time and attendance information in collaboration with the Finance team.
- Prepare related payroll information in a manner conducive to ease of audit and in accordance with relevant privacy legislation.
- Assist with various quality assurance audits to uphold Accreditation, Licensing and Financial standards related to HR files.
- Create and maintain operating procedures documentation and resource material.
- Understand and apply the collective agreement and agency policies.
- Meet regularly with the Manager of Human Resources and participate in annual performance evaluations.
- Provide information to management as required.
- Participate in and/or attend various agency Committees.
QUALIFICATIONS:
- Diploma in Human Resources or Business Administration with courses in Human Resources or Organizational Development.
- Knowledge of current employment legislations and HR best practices.
- Minimum of 3 years HR related experience.
- CHRP is preferred.
- Experience using BambooHR is an asset.
- Experience in a unionized environment is an asset.
SKILLS AND ABILITIES:
- Youth and family focused; provides client and family centered approach to care.
- Embraces and advocates for youth and family engagement practices.
- Aligns own behavior with the values, needs, priorities and goals of the organization.
- Takes personal responsibility for enhancing performance and accountability from both an individual and collective perspective.
- Approaches problems from a solutions and strengths based perspective by reviewing the viable alternatives and determining the best course of action.
- Recognizes, initiates and adapts to changing conditions and situations in the workplace.
- Demonstrates awareness for the backgrounds, values, beliefs and traditions of staff, clients, families and communities we serve.
- Continuously assesses and challenges assumptions, personal unconscious bias and commits to understanding diverse perspectives, experiences and their intersectionality.
- Commits to ongoing training to build the knowledge, awareness and skills that contribute to a creating a culturally safe environment for staff, clients and families.
- Competency and effective use of database and Microsoft Office systems.
- Confident, articulate and professional when communicating and presenting verbally and in writing.
- French language is an asset.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
The promotion of self-care and staff well-being is part of our everyday culture. We value people’s time both at work and home. We know that when staff feel safe, find their work meaningful and are appreciated by the agency then we achieve optimal outcomes for our clients and families.
- Willingness to travel to other agency offices using personal vehicle. Must have valid driver’s license with minimum G2.
- Prolonged periods of sitting at a desk and working on a computer.
Full duties, responsibilities and qualifications for this position are as per the Human Resources Coordinator Job Description.
Please submit your application for HR-0423-FT by 12 pm April 28, 2023, to: https://newpath.bamboohr.com/jobs/.
New Path Youth and Family Services is motivated to build a team that reflects the diversity of the community we serve. We encourage applications from all equity seeking groups and are committed to creating an inclusive environment rich with a variety of experiences and perspectives.
How can we make the hiring process accessible for you? Please contact Human Resources at 705-733-2654 ext 2105 or at [email protected] to let us know your needs. We also welcome your feedback on how we can continuously improve accessibility.
