Newrest Looking for Admin & HR Assistant at Mississauga, Ontario, Canada Full Time

Responsibilities:

• Administrative support: Filing, receiving / sending mail, draft letters, handle inbound & outbound letters
• Reply to general information requests with accurate information
• Processing various accounting information, processing basic invoicing tasks in the software
• Management of billing (customer / supplier) and of non-food bills
• Management of certain schedules, inputting daily working hours into time management tool
• Record weekly working hours of agency workers, email hours to agency every week
• Recording and transmission of information
• Management of employee absence information, drafting employment letters
• Management of daily attendance sheets or time sheets
• Preparation and tracking of site management dashboards, maintain daily production KPI table
• Process HR administration tasks (on boarding documents, data transmission to HR team, coordination with payroll department)
• Pre-processing of payroll, review of worked hours, updates of payroll database, enrollment of employees in benefit plan website, sending ROE to former employees, preparingmonthly HR indicators, monitoring of overtime hours
• Communication of relevant information to Management
• Monitoring compliance with HR procedures
• Management of WSIB documentation and declaration of workplace accidents with WSIB
• Management of incoming calls in a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Greet visitors and clients, greet job applicants and introduce them to hiring managers
• Organization of meetings
• Planning of office events, booking travel arrangements for managers

Profile:

• Prior proven Administrative Support experience, ability to work independently
• Prior exeperience in HR is an asset
• Advanced level of proficiency in all Microsoft office applications (Word, Excel, PowerPoint, Outlook).
• Strong English speaking and writing skills
• Attendance, diligence, punctuality, discretion, confidentiality and reliability
• Ability to adapt to a fast-paced environment, ability to work as part of a team
• Strong interpersonal skills and customer service skills