NHS Ayrshire & Arran Looking for Personal Assistant at Saskatoon, Saskatchewan, Canada Full Time

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

The shift pattern for this post is Monday – Friday

An exciting opportunity has arisen to join our Senior Management Team. Please refer to the Job Description & Job Spec for full details.

Key Responsibilities

• Provide high-level administrative support to the Clinical Service Managers in General Medicine.
• Manage and coordinate diaries, appointments, and meetings for the Clinical Service Managers.
• Prepare and organise relevant documentation, reports, databases, SSTS & eESS.
• Act as a liaison between the Clinical Service Managers and internal/external stakeholders.
• Assist in the coordination of departmental projects and initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Handle communication and correspondence on behalf of the Clinical Service Managers.
• Minute taking for Service Specialty meetings.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office Suite and other relevant software.
• Ability to work independently and collaboratively in a fast-paced environment.
• NHS experience is a plus. Please note due to high demand this post may close early.

Informal Contact: Sam Doonan, Support Services Manager, 0141 452 3101, [email protected]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.