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Applications are invited for the position of Administrative Assistant, Associate Dean in the School of Trades , located at the Welland Campus. The starting hourly rate is $27.81/hr (Pay Band E – $27.81/hr to $32.24/hr) for a 35-hour work week. Additional hours may be required as necessary.
Reporting to the Associate Dean, School of Trades, the successful candidate provides administrative support to the Associate Dean as required ensuring smooth daily operations while maintaining professionalism in a confidential manner.
Responsibilities include, but are not limited to:
- Provides excellent customer service in communicating with faculty, students, staff, Ministry of Labour, Training and Skills Development staff and the general public
- Provides administrative support to the Associate Dean
- Manages the Associate Dean’s schedule and electronically schedules meetings and events
- Organizes and maintains records/files including confidential files related to staff and students
- Maintains record keeping and monitoring of purchase requisitions
- Generates budget reports for the Associate Dean
- Assembles materials as required for the Associate Dean, including curriculum committees, co-ordinator meetings, open house and special events
- Enters program loadings for full and part time faculty into Niagara College systems
- Coordinates the collection of time sheets for all part time staff and records for submission to payroll
- Develops detailed schedule plans for post secondary program to utilize space usage in the labs
Qualifications:
- Minimum two (2) year diploma in Office Administration, Business Administration, or similar field of study
- Minimum three (3) years of practical office experience in office administration in an educational, government or large business environment
- Demonstrated communication, organizational, problem solving and prioritizing skills
- Proven abilities in working independently, exercising initiative and good judgement, sensitivity, and confidentiality
- Strong customer service and public relation skills
- Strong knowledge of Microsoft Office Suite (Word & Excel)
- Previous experience in College applications: PeopleSoft, Academic Logistics and Academic Management Planning Solution (AMPS) is strongly preferred
We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.
The Position Description Form is available for review from Human Resources during the posting period. Please contact humres@niagaracollege.ca to request a copy.
If selected for an interview, candidates must present proof of education (original transcripts/credentials).
Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services http://www.wes.org/ca/.
While we thank all applicants, only those selected for an interview will be contacted.
Niagara College is strongly committed to diversity and inclusion within its community. We offer an inclusive work environment and welcome applications from all qualified individuals who feel they can further enhance campus diversity and equity efforts.
If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.
