Niagara Parks Commission Looking for Assistant Coordinator, Maintenance & Projects at Niagara Falls, Ontario, Canada Full Time

Under the general supervision of the Senior Project Manager, within the Engineering, Parking & Transportation Department the Assistant Coordinator, Maintenance & Projects will support the successful delivery of capital projects and programs ensure adherence to contractual agreements and established standards and policies. The Assistant Coordinator, Maintenance & Projects will liaise with contractors, NPC vendors of record, internal and external departmental staff, supervisors, manager and/or directors to coordinate work. Working in a cross-functional and collaborative environment the Assistant Coordinator, Maintenance & Projects will be responsible for providing operational, technical, analytical and monitoring support to Managers/Coordinators and other supervisory staff for the NPC’s operations’ and projects’ teams. To respond to inquiries and complaints and perform other related duties as assigned.

Applications for this position will be accepted until September 11, 2023.

The salary for this role ranges from $63, 996 to $76,353 as well as includes a comprehensive benefit and pension plan.

QUALIFICATIONS: 

• Completion of secondary education, working knowledge of various fields of construction and the ability to comprehend construction plans and drawings (Blueprints).
•  Completion of a post-secondary degree/diploma in Civil Engineering, Construction Engineering, Building Science, Architectural, Project Management or trade related programs is considered an asset.
•  Ability to work with diverse teams and working knowledge of Microsoft Office applications, Microsoft Projects, Ghant charts and construction schedules.
• Five (5) years of related experience including planning, coordinating, organizing and delegating work of internal staff and external contractors.
•  Knowledge of Ontario Provincial Standards, Contract Law, Canadian Construction Documents Committee documents (CCDC), the Construction Act, Occupational Health and Safety Act, Environmental Assessment Act and the Professional Engineers Act, Contract Documents, specifications and drawings, and legal statutes and proceedings considered an asset.
• Excellent analytical, problem solving, planning, organization and time management skills are required along with excellent interpersonal skills with the ability to form and maintain strong relationships with internal and external stakeholders and customers.
• Excellent communication, facilitation, negotiation and conflict management skills are required along with the ability and willingness to learn and keep updated with new / changing legislations, standards and regulatory processes.
• A basic understanding of planning, design, construction and commissioning of linear and vertical infrastructure and building facilities, including best practices and evolving technologies and methods will be considered an asset. Ability to deal with staff/visitors/public with tact, diplomacy and courtesy.
• Strong interpersonal/communication and team building skills. 
• Ability to deal with staff/visitors/public with tact, diplomacy and courtesy.
• Must ensure a high level of confidentiality, integrity and professionalism, along with supervisor/client group service skills.
• Willing to participate in ongoing training programs and expand knowledge areas where required.

DUTIES AND RESPONSIBILITIES:

• Assist with the preparation and coordination of tenders, postings and contract documents with NPC procurement and record management departments.
• In consultation with the Senior Project Manager and/or Project Coordinator ensures requirements of all permits / approvals / agreements etc. are being complied with.
• Assists with all documentation related to contract changes and conducts analysis of contractor’s submissions for changes and claims.
• Monitors the administration of all approved contract changes.
• In conjunction with the Senior Project Manager and / or Project Coordinator, ensures all costs related to extra / additional work, that is being completed on a time and material basis, is tracked and signed off as per established NPC policies and procedures.
• Assists project managers, coordinators and site inspectors in contract related or onsite disputes and refers complex concerns to Senior Project Manager or Project Coordinator.
• Monitors the Infrastructure operations and facility maintenance work crews to ensure all civil infrastructure/ linear assets and facility maintenance and repair activities are undertaken in a safe, timely, efficient and effective manner, as required.
• Assists project managers, coordinators with contractor / third party claims.
• Ensures documents and deliverables are submitted to the NPC’s Project Managers and Coordinators at project closure within established timelines.
• Provides oversight of consultant contract administrators for adherence to NPC standards and applicable legislation and regulations (for example: lighting, landscape or project remediation etc.)
• Prepares reports and field inspections.
• Reviews project specifications, contracts and tender documents for all civil infrastructure and linear and vertical asset renewal projects under the direction of the Senior Project Manager and/or Project Coordinator.
• Assists NPC’s operations and project teams in developing and managing the annual budgets
• In conjunction with Project Team, ensures the project outcomes satisfies the required needs through stakeholder consultations, identifying relevant quality standards, and ensuring a system of quality control and monitoring is established and utilized.
• Works in close consultation with maintenance and project management(s) team to assist and ensure successful, timely and cost-effective project outcomes.
• Participates in the procurement for minor and major projects: procurement document development, bidder information sessions, response to bidder questions, proponent evaluations, negotiations with preferred proponents as well as the coordination with consultants for project procurements.
• Attends and participates pre-construction meetings.
• Reviews, verifies and/or inspects the progress of construction work to ensure compliance with NPC standards/policies and procedures and reports to Manager as required.
• Liaises and co-ordinates with NPC Health, Safety and Environment office to ensure contractors are aware of and adhere to the NPC’s policies and procedures and adherence to legislated safety requirements
• Review drawings and specifications for various projects and provide technical comments as directed.
• Use a network of professional contacts to identify opportunities, gather market intelligence and seek input to problems and to analyze new and emerging technologies; keep management apprised of opportunities and advances in technology that could provide economic or environmental benefit to NPC and participate in special projects.
• Participate as a member of the Engineering, Parking & Transportation Department team, providing input on departmental planning and strategic initiatives; lead and/or participate on project teams, as assigned.
• Undertakes special projects and performs other duties as assigned, in accordance with departmental or divisional/corporate objectives.

  OTHER RELATED DUTIES:

• Attends regular NPC departmental and interdepartmental meeting.
• May be requested to fill in, cover off or provide backup/relief for other departments as assigned or scheduled.
• Performs other duties as assigned.
• As assigned.