Position Title: Administrative Assistant
Position Status: Part Time
Posting No.: 22-81
Rate of Pay: $26.42 to $29.13
Posting Date: April 4 2022
Deadline to Apply: Internal: April 11 2022 External: Until Filled
About the Position
Norfolk General Hospital is seeking a part time Administrative Assistant to support our Scheduling and Human Resources departments. Reporting to the Chief Human Resources Officer, the Administrative Assistant provides day to day administrative support and is responsible for a variety of duties including office and reception tasks, document management and scheduling support. This position works independently with minimal supervision and exercises tact, discretion and diplomacy. The ideal candidate would be dedicated to patient care and committed to championing the Hospital’s Mission to relieve illness and suffering, and help people live healthier lives.
Duties:
· Input attendance and scheduling data into Meditech
· Process payroll/attendance corrections
· Liaise with units on scheduling matters and relay information to the Scheduling team
· Release information in accordance with departmental policy and legislation
· Collect, analyse, and prepare payroll/scheduling data reports and information as requested
· Perform and record audits in accordance with audit policies and procedures
· Answer staff enquiries
· Assist with HR administration – employment verification, HR enquiries, etc
· Assist with recruitment administration (assisting with job postings and job descriptions, arranging interviews, preparing offers of employment)
· Other relevant duties as assigned
Education & Qualifications:
· Post-secondary degree/diploma in business or office administration
· Minimum of three (3) years of administrative experience, preferably in the health care industry
· High level of initiative and self-direction required with proven problem-solving abilities
· Excellent organizational skills to establish and balance competing priorities in a challenging and diverse work environment
· Superior communication and interpersonal skills with the ability to exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
· Strong customer focus as well as a positive and professional attitude toward assisting internal or external customers
· Excellent written and oral communication skills and a pleasant telephone manner
· Detail oriented and demonstrated accuracy with the work involved
· Ability to work independently and within a team with frequent interruptions
· Demonstrated problem solving skills
· Knowledge and experience in attendance/scheduling systems an asset
· Knowledge and experience with payroll/attendance/time management information systems-Meditech preferred
· Proficient skills in Windows based systems (Word, Excel, Outlook, PowerPoint)
· Excellent attendance record.
· Adherence to all health and safety policies, procedures and provisions and the recognition and reporting of unsafe hazards and work practices
Hours of Work: 22.5 hours per week.Primarily 8:30am – 4:30pm but we are flexible!
About Us
Located in Simcoe, Ontario, Norfolk General Hospital provides exceptional healthcare to a municipality of approximately 69,000 people. Our area of focus provides a continuum of service throughout the life span of the people we serve including Emergency, Critical Care, Obstetrics, Pediatrics, Medicine, Surgery, and Complex Continuing Care. Employing approximately 550 highly skilled and dedicated employees, Norfolk General Hospital continues to be a full service 106-bed hospital with round the clock on-call coverage of Specialists in Surgery, Anesthesia, Internal Medicine, and Obstetrics, as well as on-site 24 hour per day medical coverage.
Simcoe is less than one hour away from most major centers, including Hamilton and London, and only 90 minutes from the Greater Toronto Area. Situated in Norfolk County (Ontario’s South Coast), Simcoe is not far from Lake Erie and the 88 miles of shoreline that includes long stretches of sandy beach.
Interested applicants must submit a current cover letter and resume to the Human Resources Department by e-mail, referring to the above posting numberby 1600 hours on April 11th 2022
In order to ensure equal opportunities during the recruitment and selection process, Norfolk General Hospital and Norfolk Hospital Nursing Home provides accommodations for applicants with disabilities, upon request.
Norfolk General Hospital and Norfolk Hospital Nursing Home thanks all applicants for their interest. Please note that only those applicants selected for an interview will be contacted.
Job Type: Part-time
Part-time hours: 22.5 per week
Salary: $26.42-$29.13 per hour
Schedule:
Education:
Experience:
Application deadline: 2022-04-11