NorQuest College Looking for Work Integrated Learning Administrator at Edmonton, Alberta, Canada Full Time

FACULTY OF HEALTH

NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health team as a Work Integrated Learning (WIL) Administrator.

Reporting to the WIL Manager in the Faculty of Health Studies, the WIL Administrator arranges and coordinates practicum placements for students in a variety of programs across the Faculty of Health Studies. This position works closely with program areas, students, clinical/practicum sites, and the WIL team to ensure successful student placement. The role involves developing strong relationships with key stakeholders, utilizing technology, coordinating, and the acquisition of student clinical and practicum placements, as well as maintaining communication and relationship with facility managers and stakeholder placement management. You will also provide excellent customer service to students, program areas, practicum sites, and collaborate with other areas where the role’s expertise is required. The WIL administrator works independently and collaboratively to execute cyclical operational and coordination activities aligned to FHS programs, as well as, WIL external stakeholders’ schedules, and is delegated additional tasks that support key functions in the WIL area needed for successful student placement.

How You’ll Make a Difference

• Support the cycle of recurring business activities by using excellent verbal and written communication skills to answer internal and external inquiries about the various FHS programs with a WIL component.
• Create new and maintain existing relationships with placement sites to arrange practicums.
• Utilize a variety of records, systems, documents, and functional spreadsheets that facilitate the WIL placement process.
• Manage electronic and paper information and records related to student placement and adhere to compliance and FOIP requirements.
• Proactively check student academic records and checklists in PeopleSoft to ensure students, WIL team, and program areas are made aware of any deficiencies that could prevent students from attending clinical.
• Utilize and manipulate a variety of software and databases to create documents, reports, spreadsheets, and emails that support placement requests in MS Word, HSPnet, Excel, Outlook, Peoplesoft, and Connect Care.
• Gather and communicate required information from preceptors, students, and program areas and notify students of placement information and schedule to ensure successful placement opportunities.
• Provide support by disseminating information in a timely manner and contribute to and support institutional projects.
• Leverage technology and seek innovative ways to improve procedures and processes in student placement and other WIL processes.
• Evaluate new clinical and practicum sites for suitability and support contract and documentation required for the acquisition of new clinical and placement sites, in collaboration with the Work-Integrating Learning Manager.

What You Bring

• A degree or diploma in business, health, or related discipline is required. Equivalencies with similar education and experience will be considered.
• 2+ years of relevant experience, with some experience related to WIL in a post-secondary environment.

What Makes You a Difference Maker

As a difference maker you bring

• Strong orientation to detail, interdependent work habits, and the ability to be self-starting, team oriented, and learner centered.
• Strong communication skills, excellent written, verbal, active listening, and electronic communication skills.
• Exceptional customer service, relationship management skills, proactive problem-solving, and conflict resolution skills.
• Digital literacy – demonstrated technical knowledge of Microsoft Word, PeopleSoft, Excel, Outlook, and Teams.
• Previous experience working with Moodle, HSPnet, Access (or another database), and Connect Care.

SALARY $1,862-$2,420 biweekly ($48,403-$62,910 annually) reflective upon what you bring AKA your education and experience. This is a fulltime term position until June 30, 2025 with immediate access to our great benefit program.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Our Commitment to Equity, Diversity, and Inclusion

We’re on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative – our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people’s self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

ACCESSIBILITY At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to [email protected].

APPLY TO BECOME A NORQUESTER If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

COMPETITION NUMBER 2023-4274

CLOSING DATE November 6, 2023 @ 1159PM MST