Nova Scotia Community College – NSCC Looking for 2023-287 – Administrative Assistant (CLA3) – Central Office at Halifax, Nova Scotia, Canada Full Time

Halifax, NS

Can work Remote

Administrative

Experienced

Temporary

Competition Number: 2023-287

Operational Support

Administrative Assistant

Education

Central Office

Halifax, Nova Scotia

School of Access, Education and Language

Term Full-Time Position: Commencing approximately September 18, 2023 and ending approximately September 17, 2024

Application deadline is 11:59pm, August 15, 2023

Competition No. 2023-287

Salary range: $53,852.02 to $63,355.32 annually

This position is eligible for hybrid or remote work.

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Responsibilities

What you’ll do Responsibilities

As the Administrative Assistant, you will have overall responsibility for the day-to-day administrative functions of the Office of the Dean, School of Access, Education and Language. You will:

• Maintain filing systems (electronic and hard copy) including a team SharePoint site.
• Oversee and process expense claims and invoices, journal vouchers and DPO’s.
• Proactively manage the Dean’s calendar. This may require negotiating time and place, determining the best logistical arrangements for meeting spaces, complex scheduling arrangements involving multiple parties, and setting up and/or cancelling meetings based on knowledge of the subject and attendees.
• Provide confidential administrative support on various matters.
• Coordinate and report leave tracking information for team, vacation schedules. Process casual invoices as applicable.
• Provide oversight on Project timelines, deliverables and deadlines.
• Responsible for all meeting logistics, scheduling meetings, preparing agendas, taking minutes and action items at meetings and distributing meeting minutes and coordinate materials and meeting arrangements. Proactively requests agenda items for regular scheduled meetings and prepares and distributes agenda.

You are versatile, flexible and experienced in supporting confidential administrative activities. This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority. The incumbent is an integral contact person providing quality service to clients of the department.

Qualifications

What you’ll need Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary credential in business or office administration. High school completion with significant years of administrative experience will also be considered.
• You have a minimum of 3 years of recent and related occupational experience in general office administration and/or Administrative Assistant experience.
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite, E-mail, SharePoint, Office 365 and MS Teams. Experience with PeopleSoft or similar information management system would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.

Relevant Skills And Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
• You possess excellent interpersonal skills that enable you to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You have proven records and information management skills and abilities.
• You have strong project management skills and demonstrate skills in working with a variety of teams in a respectful manner.
• Demonstrated experience working with equity seeking communities will be considered an asset.
• You are dedicated to life-long learning.

About

A little bit about us Nova Scotia Community College

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

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Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.

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