Nova Scotia Health Authority Looking for Administrative Assistant to Senior Director – Interprofessional Practice & Learning at Nova Scotia, Canada Full Time

Status: Management/Non Union P osition

Posting Closing Date: 1-Nov-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

The Interprofessional Practice and Learning team facilitates and advances person-centered care through evidence-based professional practice and learning strategies and programs that are designed provincially and implemented locally to enhance collaborative learning and practice. The Interprofessional Practice and Learning team takes a leadership role in creating a culture of collaboration with a focus on team-based care, evidence-informed practice, and learning and professional development to improve health outcomes for patients, families and communities. Through strong partnerships with the academic sector, regulators, and government, the Interprofessional Practice and Learning team has an integral role in influencing and operationalizing health system priorities.

About The Opportunity

The Administrative Assistant is responsible for a providing comprehensive, confidential and high quality administrative support to the Senior Director by running an effective, proficient and modern office. The position will co-ordinate the day to day operation of the Senior Director’s office. The position will ensure all work is prioritized, is dealt with promptly and efficiently according to NSHA policies and procedures.

The Administrative Assistant provides support and guidance to the administrative assistants within the portfolio in terms of co-ordination of all procedures and guidelines to enable consistency and standardization across the service. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the leadership group as necessary. This position works closely with the Executive Assistant of the Vice-President providing back up as required and supporting the Executive Leadership Team as required.

The range and diversity of responsibilities will require the Administrative Assistant to adopt a flexible approach. The ability to work independently, often under pressure to tight deadlines, is essential.

About You

We would love to hear from you if you have the following:

• Post secondary diploma from a recognized office administration, business administration, or secretarial program required
• Undergraduate degree is an asset
• Minimum of five (5) to seven (7) years’ of progressively responsible experience, providing administrative support and office coordination at the senior level required
• Executive level experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders is preferred
• International Association of Administrative Professionals (IAAP) certification is an asset
• Excellent communication, interpersonal, prioritization and organizational skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies (including Microsoft Office and Outlook)
• Experience utilizing technology for meeting planning to create efficiencies and streamline tracking and retrieval of information
• Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
• Excellent organizational and time management skills
• Strong adaptability to support periods of high activity and with varying personality styles
• Working knowledge of basic accounting principles and formats
• Occasional travel throughout the province will be required
• Competencies in other languages an asset, French preferred

Successful Applicants are required to provide a Criminal Record Check to Human Resources before starting employment and assume any associated costs as a condition of employment.

PLEASE NOTE: Applicants will be screened on the above qualifications. Applicants must clearly demonstrate how they meet the knowledge and competencies in their cover letter and resume. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Applicants will not be considered for an interview if applications are incomplete or missing information.

Hours of Work

Permanent, Full-Time (75 hours biweekly)

Beginning November 20th, 2023.

Dates are approximate and are subject to change.

Compensation And Benefits

$24.28 – $30.54 hourly

$47,343 – $59,548 annually

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit please visit Recruitment – Incentives

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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