Nova Scotia Health Authority Looking for Secretary I – Primary Health Care at Heckmans Island, Nova Scotia, Canada Full Time

Status: NSGEU Admin Professionals Position

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About The Opportunity

• Perform general reception duties, including telephone contact with public and staff
• Receive and respond to inquires and requests, both on the phone and in person, exercising sound judgment, courtesy and confidentiality
• Complete client bookings and registrations for collaborative team clinics
• Book clinic dates in collaboration with the collaborative practice teams
• Ensure complete and accurate billing for the practice
• Organize patient charts, pick up charts from health records and complete transcription related to patient care
• Perform general clerical duties such as filing, photocopying and maintaining sufficient inventory of supplies
• Provide program assistance which may include brochure development, planning and coordination of launches, educational sessions and other special events as related to various projects
• Transcribe and distribute minutes of various committees and working groups as requested by management team
• Assist with the planning and organization of various meetings as requested by management team
• Collect data, perform data entry and maintain other relevant information as required by NShIS, Electronic Medical Record (EMR)and generate statistical reports as required
• Assist with tracking expenditures through the organization of expenses in Excel documents as requested
• Work with minimal supervision, using sound judgment to make decisions
• Responsible to hold in confidence all matters pertaining to clients, staff and the NP Service
• Other related duties as assigned

About You

We would love to hear from you if you have the following:

• Grade XII required
• Graduate of a recognized office administration program required
• Certificate in medical terminology required
• One year recent experience in office administration required
• Typing speed of at least 40 words per minute with accuracy
• Computer literacy including demonstrated skills in EMR, Word, Excel and Publisher
• Background in health care preferred
• Must have demonstrated good attendance in current and past employment
• Demonstrates an awareness of organizational and community needs
• Physical capabilities to perform the duties of the position such as working flexible hours, dealing with stressful situations and travelling within the District and to other areas as required
• Fluent in French and English preferred

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent part-time position; 56 hours bi-weekly
• Shifts may include evenings

Compensation and Incentives

$20.15 – $21.98 hourly

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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