OCAD University Looking for HRIS/Payroll Administrator at Toronto, Ontario, Canada Full Time

OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community. The University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles—driving positive impact, decolonization, indigenization, and equity, environmental sustainability, emerging as a vibrant hub, student-centered approaches, innovation in learning, teaching, and research, and financial stewardship.

Reporting to the Manager, HRIS/Payroll, the HRIS/Payroll Administrator provides support and maintenance to the University’s Human Resource Information System (HRIS). The HRIS/Payroll Administrator works closely with the HRIS/Payroll unit to ensure data integrity, system testing, and day-to-day processes are completed in a timely manner. The HRIS/Payroll Administrator plays a key role in supporting HRIS related projects, as well as focusing on continuous improvement of the services and programs the unit provides.

Summary Of Responsibilities

• Update and maintain the integrity of the HRIS by supporting the setup and processing of all new hires across the University, including initial system setup, IT access setup and inputting all employment related changes
• Provide a senior level audit function to the HRIS/Payroll Assistant to ensure data integrity, system setup, and payroll administration continues with a high degree of accuracy
• Administer benefits and pension plans for all eligible employee groups, including pension enrollment, benefit setup related to enrollments, changes, salary changes impacting benefits and terminations of coverage with benefits providers
• Audit benefit premium deductions, investigate and resolve payroll and benefit premium discrepancies, ensuring transparent and timely communication to benefit providers and/or impacted staff, and advise HRIS team members on appropriate processing of complex payroll items
• Liaise with employees on a leave of absence to ensure benefits coverage is maintained throughout their absence, as applicable, and payroll records are appropriately maintained
• Act as a subject-matter expert in the support and development of CROA reporting requirements for various stakeholders across the institution
• With a thorough knowledge and understanding of the University’s Collective Agreements, support the maintenance of the data integrity within the HRIS
• Assist with data audit processes and running queries; analyze data and review documents for accuracy and completion of data input
• Responsible for the maintenance of the HRIS/Payroll SharePoint and website to ensure payroll related forms, processes and policies are up to date
• Assist in routine system upgrades or implementation of new system features including testing of system changes
• Support continuous improvement initiatives and identify ways to improve existing processes and programs through the use of technology; maintain knowledge of the system and data dependencies of the HRIS
• Resolve any employee inquiries by providing information and/or directing requests appropriately; escalate inquiries, as required, to areas of expertise per established processes; assist with other departmental communications as needed
• Act as a back up to the Payroll Administrator as required, by ensuring that payroll functions are completed in accordance with established policies, procedures, and regulations
• Develop and maintain accurate paper and electronic office filing systems, ensuring files are maintained in accordance with FIPPA/privacy guidelines and other recordkeeping requirements
• Provide leadership and support to the HRIS/Payroll team and the OCAD University community to ensure data and system integrity is maintained
• Provide assistance with technical issues related to the HRIS and investigate problems in order to develop detailed suggestions for resolution of issues
• Support IT deliveries of technical support and/or troubleshooting to the HRIS team including testing patch instalments or other changes and updates to the HRIS/Payroll module
• Follow up on any HRIS/Payroll related system issues to ensure timely resolution
• Support the salary increase programs for both faculty and staff, including applying and auditing the salary increases within the system and auditing to ensure accurate results
• Support the administration of the University’s benefits & pension programs
• Support leave administration and setup within the system including salary administration and applicable updates to the employment records throughout the leave
• Support payroll and benefits administration within the unit including but not limited to new employee setups, changes, rehires, salary and benefit updates
• Assist the Manager, HRIS/Payroll and other departmental staff in related functions contributing to the successful operation of the HRIS/Payroll office

Qualifications

• Post-secondary degree in a related field with a minimum of four (4) years of work experience within a payroll department; working towards completion of academic requirements towards Canadian Payroll Association (CPA) designation an asset
• Experience with Crystal reporting would be considered an asset
• Strong computer skills and a working knowledge of all Microsoft Office applications, particularly Excel
• Knowledge of and experience using an HRIS; experience with Colleague by Ellucian an asset
• Excellent interpersonal skills, and demonstrated professionalism, judgement, and discretion in dealing with sensitive or confidential matters
• Demonstrated commitment to client service, specifically faculty, staff, students and external contacts
• Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
• Strong sense of urgency, oral & written communication skills, with exceptional attention to detail, organizational skills, and ability to respond effectively to multiple and changing priorities by adapting and remaining flexible
• Demonstrated ability to work independently and participate collaboratively in a team environment

Compensation: Hiring Range – $66,925.74 to $76,724.74 per annum, commensurate with experience, plus benefits; Salary Range – $66,925.74 to $87,958.44 per annum.

Hours of Work: Total of 35 hours per week, with a flexible schedule between 8:30 AM – 4:30 PM or 9:00 AM – 5:00 PM. This is a remote working position.

What We Offer

• Comprehensive benefits package for you and your dependents
• Pension plan matching to help you plan for your future
• Employee Assistant Program to support you on any work or personal-related matters
• A Wellness Fund to support your health and well-being
• Vacation and an additional paid time off during the University’s Winter Closure
• Access to LinkedIn Learning to support your growth

Application Deadline: Interested applicants are invited to submit an updated *resume and cover letter (PDF) by selecting “Apply Now” below, no later than Monday, June 3, 2024.

• Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code

As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.

In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.

OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.