OCL Group Looking for Project Administrator at Northeast Edmonton, Alberta, Canada Full Time

OCL Group Inc. (OCL), is a proudly 100% Canadian, privately held, employee-owned, fully integrated general contractor with design-build solutions across Western Canada. OCL has the experience you can trust and the quality you can depend on. OCL has been proudly serving the energy and municipal infrastructure markets since 2009.

The formation of OCL was a direct result of a few long-tenured industry professionals with an entrepreneurial spirit, wanting to get back to their roots and build an organization “where people matter”. Formed in 2009, OCL started their first project and began building on a business model focused on “People and Doing the Job Right”.

The Role

We are currently recruiting for an experienced Project Administrator to support our Midstream division. This role will be based out of our Edmonton office.

Reporting directly to the Project Manager, the Project Administrator is responsible for supporting the day-to-day activities of the project personnel.

Responsibilities

• Support the day-to-day activities of the project personnel
• Collection, preparation and entry of timesheets
• Responsible for the reconciliation of Daily Reports against Timesheets and support documentation.
• Ensure Timesheets and expenses documentation is approved by Project Manager
• Assist in Weekly and Monthly report preparation
• Facilitate onboarding and mobilization of new hires including booking safety training and D&A tests
• Maintain project filing including electronic files, project correspondence log; prepare and distribute select project transmittals via PM
• Ensure that project coding is effectively used.
• Update DTC Database as required.
• Prepare operational reports as required. (i.e. manpower, reports, job cost, labour cost, etc.)
• Prepare daily LEM and submit to the client for approval.
• Daily labour and equipment tracking, review of job cost codes.
• Responsible for all logistics required for site access badges, vehicle passes, ETMP Requests and coordinate flights and camp as required
• Work in an environment with strict deadlines requiring a high level of focus

Secondary Support Activities To Include

• Support OCL’s Statement of Values and foster continuous process improvement in all areas of responsibility.
• Consistently conduct business in accordance with OCL’s values, policies, guidelines and established best practices.
• Completion, documentation and timely distribution of all project related correspondence, records and reports.
• Develop and maintain strong working relationships with all parties involved with project.
• Promote OCL’s “Doing the Job Right” to our clients and the workforce.
• Minimum of 2 years experience in heavy construction preferably in the oil and gas sector.
• Minimum of a Business Administration Diploma.
• Office administration experience, in a worksite environment.
• Sound experience in Microsoft Office and/or Google applications.
• Advanced knowledge of Microsoft Excel.

Our Culture

Our employees would describe the work environment as team based, fast paced and entrepreneurial focused. We believe in hiring “A” Players who are self-motivated and intrinsically driven to succeed. These types of people thrive in environments with minimal guidance because they are resourceful and can seek out information on their own to make informed decisions. Turning around profitable, safe projects for our clients is key to everything we do. We also value a casual working environment based around a healthy work/life balance which means performance is based on performance and not “punching the clock”.

• Competitive base wage, negotiable, based on experience
• Benefits after 90 days