Ontario Health | Santé Ontario Looking for Specialist, Sourcing (procurement) at Toronto, Ontario, Canada Full Time

What Ontario Health Offers

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

• Fully paid medical, dental and vision coverage from your first day
• Health care spending account
• Premium defined benefit pension plan
• 3 personal days and 2 float days annually
• Individual contributors start at 3 weeks’ vacation with 4 weeks at 2 yrs.
• Career development opportunities
• A collaborative values-based team culture
• A Wellness programs
• A hybrid working model
• Participation in Communities of Inclusion

Want to make a difference in your career?  Consider this opportunity.

The Sourcing Specialist is responsible for leading the sourcing process for moderately complex sourcing to ensure Ontario Health acquires goods and services that provide value-for-money, meet business requirements, and comply with the Ontario Health Procurement Policy and other related policies. As part of this role, the Sourcing Specialist works directly with internal stakeholder to define sourcing needs and develop required documents (including quarterly and annual sourcing plans) and performing vendor and contract management activities.

Two Positions Are Available

• one will be responsible for leading the Sourcing process for Information Technology requirements
• one will be responsible for leading the Sourcing process for various enterprise Corporate Service requirements

Here Is What You Will Be Doing

• Manages a portfolio of contracts which includes the performance of one or more categories and sourcing initiatives
• Acts as the contact for internal stakeholders in identifying sourcing needs and understanding procurement policies, processes and requirements
• Works with internal stakeholders to develop sourcing documents and manage sourcing project plans.
• Supports Portfolio Manager in developing sourcing plans, especially on providing information about the assigned portfolio
• Contributes to quarterly and annual sourcing plans for the assigned portfolio and category
• Acts as the bid administrator; manages and monitors the sourcing process to ensure compliance with policies
• Maintains required documents and ensures a complete audit trail for all procurement through the procurement lifecycle.
• Develops RFx packages and executes RFx. Analyzes data in conjunction with the market intelligence information and competitive environment to identify sourcing opportunities
• Coordinates and works with Legal to determine acceptable terms and conditions on negotiating contracts
• Contribute to the development and management of a consistent approach for all Ontario Health contract methodologies.
• Provides advice to internal stakeholders on reviewing and interpreting contracts
• Coordinates with internal stakeholders to identify and resolve contract issues
• As required, monitors contract compliance and works with key stakeholders on contract performance
• Draft briefing notes, and other documentation as needed, in relation to contracts and sourcing activity
• Prepare documentation as required for appropriate approvals
• Create and issue purchase orders
• Provides input and support in the development of sourcing guidelines, policies, tools, and templates
• Contribute actively in the continuous improvement of the procurement function at Ontario Health.

Here Is What You Will Need To Be Successful

Education and Experience

• An undergraduate Degree in Supply Chain Management, Business Administration, Commerce, Law or a related discipline, or equivalent experience in Procurement
• A minimum of four (4) years of relevant work experience, including a minimum of two (2) years of related Sourcing and/or contract management experience

Knowledge and Skills

• Experience in procurement of one or more of the following categories: corporate services, clinical (medical and healthcare goods and services), facilities (goods & services), information technology, consulting services
• Knowledge and familiarity with legal contract terminology and general accepted procurement practices
• Knowledge of project management and related industry experience in supporting procurement activities in Health Care, Pharmaceutical, Finance, Human Resources or Information Management
• Strong negotiating skills
• Strong leadership skills, accountability and a demonstrated ability in delivery
• Proactive and assertive; self-starter; able to take initiative as required
• Ability to develop and maintain relationships with all levels of management
• Customer oriented focus
• Ability to impact and influence without authority
• Ability to develop credibility with peers, internal stakeholders, vendors and senior management
• Comfortable through education and/or experience with legal terms commonly used in contracts. Preferably related work experience in Contract Administration
• Detail oriented with excellent organizational and time management skills
• Proficient in eSourcing, ERP applications, and MS Office, and Excel.
• Strong verbal and written communication skills.
• CSCMP Certification or equivalent would be an asset

Employment Type: Permanent Full-Time

Paygrade: 4

Location: Toronto, Ontario (currently hybrid; subject to change)

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Internal Application Deadline Date: November 13, 2023

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.

We encourage applicants with accessibility needs to notify us if they have any accommodation needs in the application and/or interview process.

Note: As part of the initial recruitment screening process, applicants must confirm that they are fully vaccinated against COVID-19. If applicants are not fully vaccinated, they will be required to identify any accommodation needs pursuant to a protected ground under the Code. Applicants who identify an accommodation need will be required to provide supporting documentation with respect to their need for accommodation when requested by Ontario Health. If no such accommodation is identified, the applicant will not be eligible to proceed through the recruitment process.