Ontario Teachers’ Pension Plan Looking for Executive Assistant at Toronto, Ontario, Canada Full Time

Our People & Culture team provides expertise in recruitment, compensation and benefits, talent management, performance management, organizational development and learning.

We are looking for an Executive Assistant to join the People & Culture team during an exciting time of transformation and evolution. This role will be responsible for providing administrative support to the Head of Global Total Rewards and be accountable for coordinating the overall administrative support for the department.

Who you’ll work with

You will engage with EA’s across the different divisions for any support. You will also work with all levels and departments across the organization as well as key external partners.

What you’ll do

This position will function with minimal supervision and will apply a high degree of independence, tact, initiative, discretion and judgment.

• Develop, edit, and finalize executive presentations for committees and meetings
• Schedule meetings, luncheons, arrange travel, book conference rooms, order catering and set-up meeting rooms along with taking meeting minutes when required
• Provide operational support for the delivery of Total Rewards processes and initiatives
• Monitor budgets for the Total Rewards team
• Build and maintain department planning documents and program calendars
• Prepare and file documents as requested
• Reconcile and process invoices, deliver to A/P for payment on a weekly basis; follow up if there are issues with payment
• Work with the Total Rewards team to coordinate education/training sessions: Create & amend room bookings, set up the room, and coordinate catering
• You will provide an excellent customer service experience
• Provide meeting booking and expense reporting support to the Director of Transformation and Director of People Operations
• Collaborate and engage with other P&C coordinators & EAs as needed
• Other duties as assigned

What you’ll need

• Post-secondary education with a minimum of 5 years of administrative experience
• Familiarity with an HRIS (e.g. Workday) as an end-user an asset
• Advanced knowledge of Microsoft Office Suites with the ability to build Power Point presentations & manage Excel spread sheets, and working experience with Outlook
• You have passion for partnering with others and have the ability to work independently
• Ability to balance multiple tasks and manage your time

What We’re Offering

• Pay-for-performance environment that offers competitive salary and incentive
• Numerous opportunities for professional growth and development
• Comprehensive employer paid benefits coverage
• Retirement income through a defined benefit pension plan
• The opportunity to invest back into the fund through our Deferred Incentive Program
• A flexible/hybrid work environment combining in office collaboration and remote working
• Competitive time off
• Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year
• Employee discount programs including Edvantage and Perkopolis
• Degreed: a digital platform that helps you quickly and easily discover, share, and track various learning resources — from courses to videos to articles and more

At Ontario Teachers’, diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers’.

How To Apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.

Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired.

Candidates must be legally entitled to work in the country where this role is located.

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Functional Areas

Administration

Requisition ID

5410