Open Arms Mission Welland Looking for Administrative Assistant at Welland, ON Full Time

ADMINISTRATIVE ASSISTANT

OPEN ARMS MISSON OF WELLAND
Open Arms Mission is a nonprofit faith based; volunteer driven organization focused on elevating the effects of food insecurity in our community and beyond. Open Arms Mission has been invested in the community for over 30 years.
Compensation
Salary will be determined by experience and qualifications. Salary range
$15.50 – $.19.00/ hour.
General Purpose
Perform a wide range of administrative and office support activities for the Organization and/or managers and supervisors to ease efficient organization operation.

Main Job Tasks and Responsibilities

• answer, screen and document inbound phone calls
• receive and direct visitors and clients
• general clerical duties including photocopying, fax and mailing
• maintain electronic and hard copy filing system
• retrieve documents from filing system
• handle requests for information and data
• resolve administrative problems and inquiries
• prepare written responses to routine inquiries
• prepare and change documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• prepare agendas for meetings and prepare schedules
• record, compile, transcribe and distribute minutes of meetings
• open, sort and distribute incoming correspondence
• verify data and correct data where necessary
• obtain further information for incomplete documents
• combine and rearrange data from source documents where needed
• transcribe information into required electronic format
• scan documents into document management systems or databases
• tasks as outline by supervisor

Education and Experience

• completion of Secondary School Diploma or higher
• computer skills and knowledge of relevant software i.e., Microsoft

Office

• knowledge of the operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management

Key Competencies

• communication skills – written and verbal
• planning and organizing
• prioritizing
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• flexibility
• adaptability
• customer service orientation
• teamwork
• Confidentiality

Job Type: Part-time
Part-time hours: 10-20 per week

Salary: $15.50-$19.00 per hour

Schedule:

• Monday to Friday

Work Location: One location

Expected start date: 2023-01-16