Ottawa-Carleton District School Board (OCDSB) Looking for Secondary School Office Assistant – 100% Regular (External Posting – for approved ESP Casuals/Terms) at Ottawa, Ontario, Canada Full Time

External Posting – applications from approved casual and term ESP members only. (Regular (Permanent) ESP employees must apply to the Internal posting)

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

Secondary School Office Assistant

Gloucester High School

Position Status: 100% Regular

Work Year: Works 10.5 months per year

Hours of Work: Monday – Friday, 8:00 am – 4:00 pm, 35 hours per week

Salary range: ESP , Level 4: $19.16 to $24.48 per hour

• Ability to speak and translate oral and written Arabic (preferred) or Pashto is considered an asset.

Under the direction of the Secondary School Office Administrator, the Secondary School Office Assistant assists staff, students, parents, and public; ensures the safety and well being of students, maintains student and staff information; and supports the school office. The Office Assistant may be assigned to one or more areas: main office, front reception, school generated and/or board funded accounts, assisting in the school library, and/or supporting guidance office.

Qualifications

Completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience. Continual upgrading of computer skills is required.

Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, Ministry Ontario Student Record (OSR) Guidelines;

familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines, OCDSB Purchasing Manual etc.;

proficiency in the operation of word-processing, database, accounting software, spreadsheet, desktop publishing, electronic mail, integrated and other software applications; use of google applications, including email and calendaring.

ability to operate standard office equipment, and administer public address system;

Organizational And Time-management Skills Required To Prioritize Work.

Writing skills required to prepare correspondence/reports.

Interpersonal and communication skills to exchange, and clarify information, Board and school policies, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with public, staff and students.

Accounting skills to maintain budget (only if applicable to the assignment)

First Aid certification would be an asset.

Ability to speak and translate oral and written Arabic (preferred) or Pashto is considered an asset.

Application Process

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

• Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Apply to the Internal Posting)
• Applications from term and casual employees within ESP bargaining unit are given 2nd consideration. (Apply to the External Posting)
• Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted. (Apply to the External Posting)

Vacancies are posted as Internal and External. For Casual and Term employees, the posting is marked as External posting. Please ensure your resume is in the Board approved format before submitting your application.

Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board’s Administrative and Support Staff Selection Process, candidates will be assessed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to [email protected] at any time.

EDUCATING FOR SUCCESS – BUILDING BRIGHTER FUTURES TOGETHER

Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.