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This in-office role will be responsible for a range of functions to ensure the company’s payroll, accounting, and HR activities run smoothly. You will process payroll, administer benefits, coordinate day-to-day HR activities to assist various support staff, and will work to improve the efficiency of internal HR and health & safety processes, while also providing additional support in other areas as required.
Duties and Responsibilities
Payroll
- Verification of timesheets (approx. 65 employees)
- Prepare payroll taxable benefits
- Collect and verify a variety of payroll related information (direct deposits, taxable benefits, salary changes, vacation entitlement, etc.)
- Prepare various payroll journal entries and accruals
- Reconcile payroll totals and ensure remittances for payroll deductions, contributions, and savings plans are made on time
- Verify and release payroll submissions for subsidiary companies on a bi-weekly basis
- T4a, T4 and T5 preparation, verification, and processing
- Pension and Benefit administrator; initial set up, claims management, monitoring and overall plan maintenance
Finance
- Process monthly government remittances
- Bank deposit
- Verify and enter all payables and issue payment cheques or electronic funds transfers
- Create/issue invoices and process payments
- Complete and submit required documentation for changes in Officers and Directors of the Board to the Ministry of Financial Services
- Prepare and submit EHT, WSIB, and Pension Annual Information Return
- Balance and submit monthly pension contribution
- Allocate, post, and verify all financial transactions
- Prepare monthly income statement reports
- Monitor banking: visa and loan balances
- Process inter-company financial transfers/transactions
- Analyze rate formula calculation monthly and audit annually
- Record and track monthly milk shipments for members and non-members
- Calculate annual interest, dividend payments, and interest for members
- Monitor promissory note and note interest for holders
- Monitor memberships and apply applicable payments
- Calculate and prepare member patronage cheques and interest cheques
- Calculate new membership applications
- Compile and assist with year-end audit with external accountant
Human Resources
- Pension and benefits management, including set-up, claims management, monitoring, and plan maintenance
- WSIB claims management
- Coordinate return-to-work plans and process
- Ensure health and safety measures are in place and suggesting improvements
- Perform HR administrative tasks as directed by the General Manager
- Address management and employee concerns with empathy and diplomacy
Qualifications
- Post-secondary education with a specialty in HR/Accounting/Payroll
- Simply Accounting experience is an asset
- Payroll experience
- Knowledge of Microsoft Office
- Highly driven, committed, organized, and flexible
- Self-motivated with the ability to meet deadlines with multiple priorities in a fast-paced environment
- Able to work efficiently as a part of a team as well as independently
- Meticulous attention to detail
- Strong analytical skills
- Excellent verbal/written communication and interpersonal skills
If you require any accommodations to fully participate in any part of the recruitment process, please contact us so that we can provide such accommodations to you.
We appreciate all applications for this position, however, only those chosen to move forward in the process will be contacted. The successful candidate will be required to undergo background and reference checks as part of the recruitment process.
#INDF
PRO0039807
Job Types: Full-time, Permanent
Salary: $55,000.00-$60,000.00 per year
Benefits:
- Extended health care
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Woodstock, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 1 year (preferred)
- Payroll: 1 year (preferred)
Work Location: One location
