Parks of the St. Lawrence Looking for Purchasing Officer at Morrisburg, ON Full Time

CLASSIFICATION: Purchasing Agent

COMPENSATION GROUP: OPSEU – Office Administration

SALARY RANGE: $1,087.62 to $1,304.60 per week

PERIOD OF EMPLOYMENT: Regular full-time

HOURS OF WORK: 36.25 hours per week

DIVISION: Corporate Services

LOCATION: Administration Building, 11 km east of Morrisburg, Ontario

POSTING DATE: September 23, 2022

CLOSING DATE: October 7, 2022

AREA OF SEARCH: OPEN

WHAT CAN I EXPECT TO DO IN THIS ROLE?

You will:

• Provide comprehensive and efficient purchasing services, following procurement policies, procedures, and directives.
• Prepare contracts and agreements and coordinate their effective management.
• Maintain purchasing documents and accurate financial records.
• Regularly liaise with Supply Chain Ontario for procurement support as required.
• Coordinate moveable asset inventory and Purchasing Card (P-Card) program.
• Continually strive to make procurement more efficient by improving existing processes and supporting implementation of automated technology solutions.
• Prepare procurement interim and year-end audit documentation.
• Perform monthly reconciliation of bank accounts.
• Assist Finance Manager with legal requests as it relates contract management and procurement.
• Assist Finance Manager with risk management and insurance requests as it relates to contract management and procurement through Risk Management and Insurance Services branch.
• Support other finance department functions as required and other tasks as assigned by Finance Manager.
• Embody the SLPC’s equity, diversity and inclusion principles while interacting with staff and guests.

HOW DO I QUALIFY?

KNOWLEDGE AND EXPERIENCE

You have:

• Knowledge of purchasing and procurement acquired through demonstrated progressive experience and/or formal education or training.
• Knowledge and in-depth experience in all aspects of procurement and contract management, including relevant legislation, business law and administration, outsourcing, partnership, tendering, and proposal practices and principles, evaluation of tenders and proposals, and pertinent contract requirements regarding employer’s liability, indemnification, and comprehensive liability insurance.
• Experience in developing specifications, analyzing bids, and administering contracts.
• Demonstrated experience with purchasing systems and all stages of the tendering process.
• Thorough knowledge of purchasing methods and practices, sourcing, market trends and conditions.
• Knowledge and understanding of electronic tendering services.
• Knowledge of Generally Accepted Accounting Principles (GAAP).

COMMUNICATION AND INTERPERSONAL SKILLS

You have:

• Demonstrated verbal and written communication skills to prepare and present procurement materials, including reports, RFX documents, contracts, legal documents, work instructions and policy documents.
• Strong interpersonal skills to disseminate procurement policies and to build and enhance client and supplier relationships with tact and diplomacy.
• The ability to respond to queries from contractors to explain service or contract requirements in specific detail.
• The ability to comprehend complex and technical language of Provincial templates for goods and services.
• The ability to create, edit and interpret contracts.

ANALYTICAL, ORGANIZATIONAL AND PROBLEM-SOLVING SKILLS

You have:

• Analytical, reasoning, and problem-solving skills to analyze and assess tender submissions and rationalize eliminating or recommending bidders.
• The ability to analyze purchasing trends and methods to explore where direct cost savings may be achieved, e.g., consolidation, central coordination, blanket orders, bulk, or scheduled orders.
• The ability to evaluate new or specialized products to determine their potential for ministry use.
• Excellent planning and time management skills to manage multiple priorities and deadlines.
• The ability to work with minimum supervision.

NEGOTIATION AND COMPUTER SKILLS

You have:

• Negotiating and consulting skills to troubleshoot and resolve contentious issues between client and contractor/vendor and renegotiate contractual arrangements, if required.
• The ability to negotiate refunds or acceptable substitutes when vendor is unable to provide item specified or shipment is substandard.
• Experience working with computers and software to enter data into financial system, assist with the implementation of new technology procurement solutions, prepare reports, and maintain records.

WHY WORK FOR THE ST. LAWRENCE PARKS COMMISSION?

• Belong to one of the largest employers in Ontario, the Ontario Public Service, and open the door to a diverse range of career opportunities throughout the province
• Supportive team environment
• Staff discounts
• Employee and Family Assistance Program (EFAP)
• Excellent pension and benefit plans

HOW TO APPLY:
1. Please apply online, https://www.parks.on.ca/about/careers/.

2. Your cover letter and resume combined should not exceed five (5) pages.

3. Customize your cover letter and resume to the qualifications listed above. Using concrete examples, you must show how you demonstrated the requirements for this job.

4. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

5. Every external candidate must identify their prior employment in the Ontario Public Service including positions, dates of employment and any re-employment restrictions.

REMEMBER: THE DEADLINE TO APPLY IS 11:59 PM ON FRIDAY, OCTOBER 7, 2022.

WE THANK ALL CANDIDATES FOR APPLYING, BUT ONLY THOSE SELECTED FOR FURTHER SCREENING OR AN INTERVIEW WILL BE CONTACTED.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

St. Lawrence Parks Commission is committed to employment equity. We welcome applications from people with disabilities, Indigenous, Black and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. The St. Lawrence Parks Commission is also committed to an inclusive, barrier-free selection process. We will make appropriate accommodations throughout the recruitment and selection process for applicants with disabilities. To obtain a copy of this posting in an alternative format or to request any accommodation please contact us directly through Human Resources at 1-800-437-2233, ext. 2440. Information received relating to accommodation requests will be addressed confidentially.