Parleview Looking for Office Administrator at Toronto, ON Full Time

About Parléview
Parléview is a leading full-service event agency that creates powerful experiences through experiential and event management. We are experts in tourism and technology sectors and are proud to have won many National and International awards for our events. At Parléview, we breathe our beliefs into every project, bringing events to life with excitement, integrity, and passion!
Parléview’s headquarters are located in Toronto, Canada and we want to grow our team by bringing onboard a talented individual who can showcase their ‘star quality’. At Parléview, we always have a positive work environment and seek talented employees who crave impressing clients, learning new skills and aren’t afraid to tackle big tasks.

Description

Parléview’s Office Administrator will wear multiple hats. They will be responsible for bookkeeping and administrative duties, as well as supporting human resource functions.

Role and Responsibilities:

Bookkeeping

· Employee payroll

· Monthly expense reconciliation for all employees

· Processing accounts payable and receivable

· Develop system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.

· Maintains historical records by filing documents.

· Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

· Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

Administration

· Assisting with flight, accommodation and travel reservation and bookings for all employees and program related requirements; including room blocks, flight itineraries, transfer schedules etc.

· Assist employees with procurement processes such as payments and budget tracking

· Support meeting set up and schedule planning for senior leadership

· Support in taking and summarizing client meeting minutes

· Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.

· Purchasing office supplies and equipment.

· Carrying out clerical duties such as responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations etc.

Human Resources

· Support senior leadership with job postings, review and qualifying candidates and setting up interviews

· Onboarding new hires by educating on Parléview’s practices, how to, technology set up support, and policies and procedures

· Support in planning of employee performance reviews

Well Rounded

· Ensuring excellent customer service and quality delivery

· Be a positive role model and team member, adhering to Parléview’s standards, attitude, and conduct, adhering to our vision and values.

· Hours of work are Monday – Friday; regular business hours EST. Some hours may fluctuate daily as some of Parléview’s clients are located in other time zones.

· Work from home environment

· Ability to self start and be proactive; flourishing in an entrepreneurial environment

Qualifications:

· Formal education/training in bookkeeping required

· Minimum 5 years of experience in bookkeeping and administrative functions with a Canadian Company

· Solid experience and proficiency using Quickbooks Online

· Proficiency in Excel and Office 365 enterprise solutions/tools

· Travel coordination experience an asset

· Human resource coordination experience an asset

· Ability to multi-task and work in a fast-paced environment is a must.

· A self starter, able to work independently and with minimal supervision

· Excellent verbal and written communication and interpersonal skills

· Ability to meet deadlines, adjust quickly to changes in priorities and work within a team environment to achieve results

Position is Full Time with estimated hours of 30-40 per week.

Job Types: Full-time, Permanent

Salary: $28.00 per hour

COVID-19 considerations:
Parleview takes full COVID-19 precautions and follows all Federal and Provincially set guidelines.

Application question(s):

• You understand this role is work from home and you are a self starter who flourishes in this environment? (Please describe)

Experience:

• bookkeeping of a Canadian Company: 5 years (required)
• Office Administration: 3 years (required)