PBS Systems Looking for Office Administration Clerk at Milton, Ontario, Canada Full Time

The Opportunity

We are changing the way people buy and service cars one dealership at a time. In business for over 30 years, PBS is the third largest DMS (Dealership Management System) provider to the North American retail automotive industry. Each month we welcome hundreds of new users to our software platform, and we need your help.

We are unique in the industry because we view our customers as business partners, technology innovators, and friends. Our software can run all aspects of an automotive dealership with sales, service, inventory management, and accounting modules.

The Role

PBS is looking to hire an Office Administration Clerk for our Milton, Ontario office to join the administration team assisting with their day-to-day tasks and projects. The Office Administration Clerk assists and supports the Manager – Accounting Corporate, as well as the Corporate Travel team and will be involved in building & facilities administration, shipping & receiving, accounting and corporate travel arrangements.

This position is based in our Milton, ON office and is NOT a remote or Hybrid opportunity.

Duties And Responsibilities

Accounting Responsibilities

• Manage and reconcile external and internal hardware inventory monthly.
• Preparation and posting of journal entries.
• Assist Collections Clerk to ensure accurate collections processes and accurate records of customer interactions and transactions.
• Assist team to reconcile customer accounts and resolve discrepancies.

Building Admin Responsibilities

• Manage all incoming/outgoing shipments for the Milton Office
• General upkeep of the office (refill stock when needed; tidy areas when needed, etc.)
• Set-up workstations for new hires (i.e., name plates, stationery, etc.)

Travel Responsibilities

• Assist and support the Corporate Travel and Office Administrator
• Send credit card authorization forms to hotels.
• Daily/Weekly receipt collection for travel booked by Corporate Travel & Office Administrator
• Prepare all border crossing documents.

Qualifications

• Experience in entry level accounting and tracking of financial transactions.
• Previous experience with accounting and administrative duties in an office setting preferred.
• Attention to detail with a high degree of accuracy.
• Must be proficient with Microsoft Office 365, especially Microsoft Excel
• Excellent organization, and time management skills
• Ability to multitask and prioritize tasks effectively.
• Good verbal and written communication skills
• Willingness and ability to keep up to date with evolving technology.
• Ability to keep personal information about employees and others confidential.

What We Offer

• Internal promotion and growth opportunities
• An education department dedicated to helping you with professional and personal development
• Free parking
• Staff events
• Great referral bonus
• Staff discounts with GM, Dell, Goodlife and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.