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We are currently looking for Site Administrators for future opportunities in the Alberta. Please note this job posting will be used to fill future vacancies.
Who We Are – We are an Alberta based, family-owned industrial contractor with over 25 years of successful industrial construction experience. We are a world-class leader in industrial fabrication, construction and maintenance and have built our company and reputation on ensuring visibility, value and accountability are always in the forefront. We are rapidly growing and are always seeking qualified and talented individuals to join our team and grow with us.
What We Offer:
- Competitive Industry Compensation
- Employee Benefit Program including medical and dental coverage.
- Employee Assistance Program
- Training and Advancement Opportunities
- Contract and Temporary Employment Opportunities
Responsibilities:
- Daily time entry, including timesheets review and cost coding, for payroll entry and LEM creation of 100+ manpower.
- Review all time entry data changes that affect Payroll processing to ensure accuracy.
- Subcontractor invoice processing for submission to payroll
- Coordinate with project management on timesheets for contracts and subcontract billings
- Process daily LEM’s for Labour, Equipment and Material for the Client
- Review third party sub con LEM for client approval
- Processing third-party labor, equipment, materials, and invoices
- Submits Daily Field Reports to be uploaded to client SharePoint daily.
- Tracking daily equipment usage for billing calculations.
- Reconciliation and balancing of entries.
- Booking camp rooms and flights as required
- Facilitate site access by submitting badge requests.
- Handling general requests such as cost exports and revisions to completed tickets.
- Material received and verified against Purchase Orders and reflected on LEMs.
- Providing daily man counts to ownership, management, and client.
- Support project controls and adherence to policies and procedures within the department
- Support Project Managers and other divisional personnel with document preparation and filing
- Maintain employee history data records by electronic or manual filing systems while ensuring data integrity and confidentiality.
- Perform other duties as assigned.
- Administers and prepares internal/external cost reports.
- Completes Payroll entry and creates LEM reports.
- High volume receiving responsibilities for LEMs.
- High keying speeds to enter receiving amounts/quantities accurately in accounting system.
Requirements:
- Valid Trade Tickets
- Successfully complete a pre-access drug and alcohol testing.
- CSTS-20 / WHMIS 2015.
- Intermediate (Standard) First Aid with Level “C” CPR/AED.
- Commensurate experience in administrative role with high volume keying and accuracy.
- Familiarity with time, material, and cost control measures.
- Proficiency in Microsoft Office Excellent MS Office Skill particularly in Excel and Outlook
- Ability to multi-task, with experience responding to changing deadlines/priorities.
- Strong interpersonal, communication and customer service skills, with the ability to communicate in a professional manner with tact and diplomacy.
- Effective written and verbal business communication skills
- Exceptional organizational skills and attention to detail
- Dedicated team player
- Demonstrated ability to handle and maintain confidentiality.
- Previous experience: Administration, Site Administrator, Site Admin, Construction, Oil &Gas.
Employment Equity
We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.
# of openings:
1
Department:
State/Territory:
AB-Alberta
Pay range:
