PHSA Looking for Coordinator, Office of Virtual Health at Vancouver, BC Full Time

What you’ll do

The Coordinator is responsible for the Office of Virtual Health operations, business processes and reporting requirements and provides administrative and initiative management support to the Office of Virtual Health. They will also responsible for supporting the development, implementation and evaluation of processes to standardize and create efficiencies within the program and to support the team and move virtual health forward. In addition, the Coordinator collaborates with others by supporting the development and implementation of processes or tools to ensure administrative and management functions operate efficiently. This role is responsible for producing and delivering management reports to the Office of Virtual Health Leadership team and manages the day-to-day queries to the Office of Virtual Health. They will be a member of various teams for provincial initiatives and leads the management of tasks including coordinating various groups, collaborating with others to get information, facilitating group consensus for recommendations and reporting back to the project teams.

Leads and manages the development, implementation and evaluation of business standards, work methods and procedures within the Office of Virtual Health by analyzing the current processes and looking for r areas for improvement in order to increase efficiency and contribute to the completion of high quality work.

Collaborates with various PHSA departments to improve efficiencies and quality of standardized operations and business processes by analyzing data, identifying gaps and determining solutions.

Provides administrative support to the Office of Virtual Health including the preparation and processing of invoices, documents, reports and information, responding to and triaging requests, Virtual Health queries, managing meeting logistics and overseeing meeting outcomes and deliverables.

Provides program management support by leading and coordinating the completion of tasks and progress reports by performing duties such as liaising with external stakeholders to gather data, identifying stakeholder concerns in meeting targets and reviewing feedback and providing recommendations to improve the process. Coordinates the development of various status reports based on the data received.

Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to Office of Virtual Health Leadership Team.

Coordinates the dissemination of information and knowledge related to projects and initiatives through a variety of vehicles to internal and external stakeholder groups

What you will bring

A level of education, training, and experience equivalent to a Bachelor’s degree in Planning, Business Administration, Health Administration or other related field with specific courses in project management and a minimum of three (3) to five (5) years of recent related experience in administration and business operations.

Proven organization skills and ability to coordinate multiple projects and meet deadlines and high attention to detail.

Demonstrated initiative, high motivation, independent problem solving and creative solutions implementation capabilities.

Demonstrated ability to work in a complex fast paced corporate environment with minimal supervision and procedural guidelines and to be flexible to meet and adapt to changes in organizational and project priorities. Demonstrated advanced skills in word processing, spreadsheet, planning and presentation software.

Excellent written and verbal communications skills. Strong people and team skills with demonstrated ability to engage others both internal and external to PHSA and provide guidance, leadership and facilitation for problem solving.

Demonstrated organizational skills and ability to prioritize workload and work under pressures to meet multiple deadlines.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.

Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.

Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.

Annual statutory holidays (13) with generous vacation entitlement and accruement.

PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).

Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Regular, Full-Time

Location: 1333 West Broadway, Vancouver

Hours/ Days of Work: 08:30-16:30, Monday through Friday

Requisition # 133378E

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.